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(6) Ascertain that employee pay items conform to memorandum of understanding provisions and to federal, state and municipal laws. Sec. 9-8. - Medical examinations. Before the initial placement with the city, individuals receiving job offers will be required to successfully pass a physical examination before a licensed physician. The standards for the physical examination including the drug screening shall be established prior to publication of the written announcement of the examination. The licensed physician mentioned in this section shall be one selected by the executive director of human resources. The examination fee shall be paid by the city. A candidate for a promotional appointment to a classification which requires higher or more stringent medical standards than the classification from which the candidate seeks promotion shall be required to pass a medical examination prior to appointment. Sec. 9-9. - Hearings—Before personnel board. Hearings before the personnel board shall be called by the chair of the personnel board or, in the chair's absence, by the vice -chair. The chair shall make arrangements through the executive director of human resources for suitable clerical assistance and for assignment of space in which to hold the hearings. Sec. 9-11. - Employee performance appraisals. The city manager shall establish and make effective a system of employee performance appraisal. Such evaluations shall be prepared by the employee's immediate supervisor and shall be reviewed by the division and/or department head. Performance appraisals shall be reviewed with the employee concerned and the employee shall sign the appraisal form to acknowledge said review. Performance appraisals will be submitted according to the following schedule for full-time civil service employees and after equivalent hours of service for part-time civil service employees: (a) At the end of each four (4) months' service during probationary periods; (b) Annually after completion of probation; (c) Prior to a merit increase eligibility date; (d) As called for, at the discretion of the appointing authority and/or as mandated by the applicable memorandum of understanding. Employee performance appraisals, including those prepared as directed in this section will be delivered to the executive director of human resources for filing with the records of the employee. Performance appraisals will be considered in making merit salary advances and may be considered a factor in promotional examination, demotions, and dismissals. Sec. 9-12. - Employee records. Ordinance No. NS -2946 Page 5 of 15