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cr" <br />ON -CALL ENGINURING1 GBRVIcrs <br />(T <br />Another Important communication link will be our e-mail system. We are proposing to use 6-mall <br />to keep the City aware of the status of the project. Every two weeks, Tetra Tech Will prepare a <br />brief (ohs or two paragraphs or bullet Items) e-mail summarizing the following; aetivitloa <br />completed In the previous two weeks; the activities planned for the upcoming two weeks; any <br />critical decisions that need to be made, And schedule of upcoming ev.shtal meetings. in Addition, <br />each month we will prepare a project status report Containing the followl.ng: summary of <br />completion of tasks, description of key IssUeslooncerns which have �suriaood along with <br />proposed options mind solution$; StAtU0.01 action Items; ends projectstatus summary report <br />-showing current schedule And budget statu& <br />4COmmunloattofis, <br />The key wanyuccessfUl project Is good communication, As our prdjedt, partner,. we propose to <br />Involve City staft In Open, honest communications from the Ybry -start of the project, Oat <br />communications -will include. bl-wookly e-mail reports: monthly reports, Iqvoloo� and schedule <br />updates; rogulaO meetings with City staff; and project documentationavallable upon request, <br />All Information can be providod. electronically via e-mail or through a wobalto portal,,At each <br />meeting our team will have our Project Manager and key design staffproadrit tofacIlitato the <br />discussion, We encourage -the City to hove -at least our representative from Englaearinq anO <br />one from Water Resources present at each meeting. Howevbt, we Welcome as many City. staff <br />Who have [does and Inputon the projectto Attend our progress moothgo,, <br />Quality control <br />Our team Clearly Understands the Importance of ensuring the City receives a quality o u <br />py, 0 <br />We have as.algried a OA/00 Manager, Mr. Mark Bush to ensure that all are the project goals <br />are met. A detailed Ouality Contrbl/Quallty Assurance Plan will be propAred End submitted for <br />review, ThIsPlan establishes lines of communications and procedures for ensuring quality. <br />during all phases of the project's design And tonstruction, In keeping With our open <br />communications policy, all of our Ouality Control documents will be made available to the City. <br />Information Including design reviews, responses to comments and redilne plans can be <br />provided In either hard copy or electronically upon request from the City. <br />�J <br />SCOPE OF WORK <br />Since the RFP did hot have a detalledscope of work, Tetra Tech will use the recent Well No. 32 <br />and Well No. 29 Rehabilitation RFP's scope of work or. the basis, Duo to proposal page <br />limitation, we are only summarizing the scope of work Included In those RFPs. <br />Task 1: General Administration and Meetings - Tetra Tech and the City of Santa Ana will <br />meet six (6) times: kick-off meeting; preliminary well rehabilitation meeting; basis of design <br />meeting; $0%, 60%, and final design submittal meetings. Tetra Tech will prepare the agendas, <br />meeting minutes, and distribute the minutes to all attending or as required, <br />Tetra Tech will prepare a detailed project management plan and project schedule. In addition, <br />Tetra Tech will prepare and Implement a QAJQC Plan. <br />For the sample project, Tetra Tech has also assumed that four (4) meetings will be required with <br />the City Public Works; Building, Electrical, Traffic Departments; City of:Santa Ana Police <br />'J, <br />Department; Orange County Fire Authority; SCE; other utility companies; as necessary or <br />requested by the City. <br />12- TETRA TECH <br />�J <br />25E-1 77 <br />