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City of Santa Ana
<br />Understanding of Need
<br />The City of Santa Ana's Public Works Agency is seeking experienced professional consultants to retain on as.
<br />needed or on-call basis for various general engineering design and related supporting services involving public
<br />facilities and Infrastructure needs. Additionally, the City's RFP contains two'tasks' to be addressed by selecting
<br />either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Be-
<br />low Is our outline that demonstrates the understanding of the work to be provided.
<br />Scope of Work
<br />Per the RFP, the following is a representation of how Wilidan defines the scope for Water Resources projects
<br />(Option A) and General Engineering design other than Water Resources (Option B). For Tasks that are largely
<br />similar, such as Project Management, the scope has been combined for Option A and B as noted In following
<br />Task headers,
<br />Task 1 — Project Management -- Option A and Option ,B
<br />Wllldan understands effective project management is a no- ® Task 1 Deliverables
<br />oeseity to maintain project control. Because of this, Wllldan . Meeting schedules, attendance, rosters,
<br />approaches each project with a Project Management Plan matrix, meeting agendas and minutes
<br />(PMP). The PMP ldsntifles the project team, stakeholders, . Detailed project schedule
<br />scope, potential project challenges, and establishes a QA(QC . Monthly project reports
<br />plan, project tasks, deliverables, and milestones, The PMP
<br />establishes regular meetings with City staff, utility companies and other participating agenoles, as required, to
<br />discuss work progress, schedule, and related issues to exchange information, discuss and resolve Issues, and to
<br />maintain progress of the project The PMP Is the overarching resource that ensures effective communication
<br />and complete project control. In addition, Wllldan will dedicate a Project Manager to manage the performance of
<br />the project Including, but not Ilmlted to, facilitating coordination between the design team, the City of Santa Ana,
<br />utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will su-
<br />pervise, coordinate, monitor and review the project design for conformance with City standards, policies, and pro-
<br />cedures and will be responsible for;
<br />Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi-
<br />nary design and project status at 80-, 60-, and 100 -percent completion.
<br />Providing monthly project status report, or as specified in the PMP.
<br />overseeing project delivery targeting proposed schedule end minimizing project budget.
<br />Wllldan will facilitate a pro -design meeting with City representatives to review the project In detail. Wiliden will
<br />determine requirements and procedures for design, ongoing review, and coordination. In consultation with City
<br />representatives, Wilidan will determine relevant Issues specific to the project, design standards, and funding Ilm•
<br />Its. Progress meetings will be held monthly or more frequently If needed, with City staff, permitting agencies and
<br />utility companies as needsd.
<br />Task 2 — Agency and Utility Coordination — Option A and Option 6
<br />Subtask 2,01— Conditions Review, Option Ar Wllldan will review available well data to be provided by the
<br />City of South Gate, including well completion and testing reports, well geophysical logs, well Inspection videos,
<br />i hydraulic efficiency tests, water quality tests, and other pertinent information. Wllldan will use the Information pro.
<br />vided by the City to prepare an assessment summary letter including discussion of the risks and benefits associ-
<br />ated with alternative rehabilitation procedures. The summary letter will also identify if any additional testing is re-
<br />quired prior to, or during well rehabilitation to fill data gaps or provide essential information.
<br />Subtask 2.02 — Agency and Utility Coordination. Option A AND
<br />Option B., Willdan will request utility atlases from utility companies Task l Ass Deliverables
<br />known too operate and/or maintain facilities within theproject areas for v Well Assessment Summary Letter
<br />4 p Meeting agendas and minutes
<br />reference in the Improvement plans. Wilidan will conduct a utility 1nVes- . Utility notification letters
<br />tigation to Identify utilities that will be impacted and will research prior • Utility matrix
<br />rights to clearly Identify parties responsible for relocation of the affected
<br />utilities. Wilidan will coordinate the utility improvements with the Identified utility companies, Including the Impacts
<br />i to high-hazard/high-pressure facilities,
<br />Perth$ City's Request for Proposal, coordination with utility companies will Include:
<br />Prepare initial request for utility information such as atlas sheets, mapping, or as -built plans and develop utll-
<br />I,. ! Itybase map based upon information received from utility companies.
<br />Proposal for On -Call 21
<br />camprahanslve, innovative, Trusted, RFP No. 17.083
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