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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 21, 2018 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />THEODORE ROBINS INC. FOR <br />THREE FORD TRANSIT VANS <br />(SPECIFICATION NO. 18-050) <br />(STRATEGIC PLAN NO. 6,2) <br />It �ZIIII <br />LW? ' l <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2n" Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to Theodore Robins Inc., for the <br />procurement of three Ford transit cargo vans in the amount of $143,055, plus a $6,000 <br />contingency, for a total amount not to exceed $149,055, subject to nonsubstantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement <br />vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of two <br />replacements and one new cargo van for the Water Production Division. These vans will be <br />used by Water Instrument Technicians who perform preventive and corrective maintenance on <br />water system monitoring and control devices, such as sensors, transmitters, and process <br />control computers. The cargo vans include shelving and storage areas to properly and safely <br />store all equipment used by the technicians. Two vans will replace older vehicles that were <br />purchased in 2006 and have been proven to be unreliable and very expensive to repair. The <br />new cargo van will be assigned to the Assistant Instrument Technician recently added to the <br />Water Enterprise in the FY 18/19 Budget. <br />The Notice Inviting Bids was advertised on June 6, 2018, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />41 Vendors notified <br />8 Vendors downloaded bid packet <br />3 Bids received <br />0 Bid received from Santa Ana vendors <br />22E-1 <br />