55B - RESO HAZARD MITIGATION GRANT

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Hazard Mitigation Grant Program Resolution August 21, 2018 Page 2 Once a Local Hazard Mitigation Plan has been written, reviewed and approved by the State and by FEMA, and formally adopted by the jurisdiction, the jurisdiction is then eligible to apply for additional hazard mitigation funding to complete the mitigation projects detailed in the Plan. Therefore, with a FEMA -approved Local Hazard Mitigation Plan, the City can become eligible for millions of dollars to retrofit City buildings, improve City flood control facilities, strengthen water/wastewater system infrastructure, and protect other City facilities and systems. These projects require a 25% local match. The City match for these projects will be identified after the plan is approved by FEMA and the State, and we begin the process of planning for and funding these mitigation projects. For a Local Hazard Mitigation Plan to receive State and FEMA approvals, it requires detailed analysis and review of the natural hazard events that the City is vulnerable to, along with cost estimates and loss projections for each of the included hazard events. The plan also requires scopes of work, cost estimates and prioritized timelines for each proposed project, cost -benefit analyses demonstrating that each project is more cost-effective than allowing the loss to occur, and significant, documented outreach to other jurisdictions and stakeholders, and public review and comment. It would be very difficult for the City to accomplish the necessary research, plan drafting and development, and public and stakeholder communication and outreach using currently available City staff time. FEMA recognizes this burden and allows HMGP funding to be utilized to hire a consultant/contractor to perform the bulk of this effort, at a 75% grant / 25% City match. The City can fulfill its match requirement with the cost of City staff time devoted to the planning effort, and is not required to provide a cash match. In researching other local cities that have recently hired consultants to develop Hazard Mitigation Plans, consultant costs have fallen between $50,000 and $100,000. As a large City with more population and more infrastructure to include in the Plan, it can be estimated that our cost will fall toward the higher end of this range. Primary City staff who will need to contribute to this Plan include the Police Department Emergency Operations Coordinator, Senior Planner(s) from the Planning and Building Agency, Civil Engineer(s) from the Public Works Agency, and Facilities Manager from Finance and Management Services. An estimate of the hours and hourly rates that these employees would contribute is approximately $35,000. A City match of $35,000 -would equate to a federal grant portion (75/25 split) of $105,000, which meets the estimate for consultant costs. Should the subapplication be accepted, and grant funds are awarded to the City, the resolution authorizes the City Manager and Chief of Police, or their designee, on terms acceptable to the City Attorney, to engage a contractor based on the awarded grant funds. Should any additional City monies be required to engage the contractor, the Police Department will seek City Council approval. 55B-2