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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 TITLE: AWARD PURCHASE ORDER TO REYNOLDS BUICK/GMC INC. FOR MID-SIZE CREW CAB TRUCKS (SPECIFICATION NO. 18-055) (STRATEGIC PLAN NO. 6,2) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one-time purchase and payment of purchase order to Reynolds Buick/GMC Inc., for the purchase of five GMC Canyon Crew Cab trucks in the amount of $171,229, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores Division, is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency's Water Department is in need of four replacements and one new mid-size crew cab truck to help service water and sewer maintenance needs throughout the City. Four trucks will replace vehicles purchased between 2000 and 2006 with an average mileage of 70,223 miles each. These older, high -mileage vehicles are more time-consuming and expensive to repair, and have proven to be unreliable. The one new truck will be assigned to the Senior Water Maintenance Supervisor added to the Water Enterprise in the FY 17/18 Budget. The initial notice inviting bids for was advertised on June 12, 2018, on the City's online bid management and publication system. Due to additional funds being available in the new fiscal year, a second solicitation was advertised on July 23, 2018. A summary of the bid invitations and bids received is as follows: Description June 12, 2018 July 23, 2018 Vendors notified 46 47 Vendors downloaded bid packet 10 8 Bids received 2 2 Bids from Sana Ana vendors 1 1 22C-1