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&` Anaheim/ Santa Ana UASI Grant Office Job Title: Grant Project & Fiscal Job Category: Contra-.tor/Consultant Coordinator Department Grou Project Management Unit; / F. I Job Code: UASID33 Financial & Audit Unit Agency I Santa Ana Police Department Job Desulption Reporting Relationships/Supervision Reports to the UASI Grant Coordinator and Administrator. Works in dose coordination with Project Coordinators, Sub•Re:iPients, City Finance, and the California Office of EmcrgencyServices. Liaison to the UASI Working Group (UAWG), UASI Steering Committee, UAR'G Sub-Cemmittees, and Orange County InteR:gienco Assessment Center ICCIAQ Fusion Center. Basic Function The Gran: Project & Fiscal Coordinator plans, Organizes, manages, and directs activities related to project management any the Financial and Audit Unit. Ensures successful Integration of all aspects of protects, Including tedhnical, financial, legal, and political, to ensure that projects ass ned stay on budget and on schedule. Ensures grant finance; are In compliance, submits cash advances/request; In a timely manner, traCG expenditures and tudg-6, processes sub -recipient reWbursernent requests, and manages detailed recordkeeping. Responsibilities Prmpd IEanwrimpnt and l7wrdination • Responsible for the nuinaZement and oversighl of all assigned protect activities indudiine but not limited to: contract management and milestone monitoring, ensuring compliance with a!1 applicable rules and. regulations, mama€roes budgets, ensuring participation of as reyonal public safety agenzei, and regular reporting • Pro'ida review of project appfications, ensuring Authorized Equipment List(AEL) compliance. • Supports the coordination and Implementation of the contracting process such Request for Prepo;al (aFP) developmen: and creation, review, and processirg of agreements. • Participates in gent application and investmen: justification; at region::], stare and federal level. • Provides updates on project status and/or program goal;/initiati'rs. • Prov'de; briefings to the UASI Wmsirsg Group, UAS] Steering Committee, and UAVJG Sub. Committees, and OCMC Fu;ion Center. • Assists with entry of equipment item; into VAsetrack lrrentory Systen. Compile necessary documenta:on for attachment to each item in systen. • Review of required documentation juinnittcd bystaff and subsirccipicsits to iinchipc project applications, ESP, CoIOES approves (including but not limited to Sole Source, Vchide Approval, Emergency Operation Center approvals, and AircraftAValercraft Approval). quarierly reports, and project budgets. • Review all ,-ib-recipient training reimbursement requests, to ensure ail documentarian has been completed, all required back-up has been submitted and expenditures add up correctly. Contact sub. recipients in order to a;k for dafificaticn, or request missing documentation as needed. Enter In al out;ide and internal training requests into Excel spreadsheet for reporting, tracking, and reimbursement puroses. • Alis as lieison to OCIAC Fusion Center. • Attends efanning and updpte meetingi as requested or deemed necessary. 25M-12