|
Anaheim/ Santa Ana UASI Grant Office
<br />• Frovides programmatic and foal status reports ltfi-svrekly, manthly, and
<br />Coordinator and OCIAC Viector.
<br />i noel I Id AydlILIAMROMI
<br />City Fironziol Frocedures:
<br />• Upon receiot of grant award information, compete appmpriati= ad;ustment for attachment to the
<br />retuest far council approval, in order for neer grant account number neation and budget atucations per
<br />object code.
<br />• Comp'ete lavesc s entry of Projects and Activities, in order to create budget al'acations by protect, and
<br />create Activity numbers that identify project and solutice area as an accounting me-,hanism.
<br />• PrCLC]a cutchase orders and attach suppuning documentation, such asimmices and packing slips, pro'e'de
<br />a=unting Information and gran) to be charged. orate reimbLUMMent packet, and send to Gly Finance
<br />for vendor payment.
<br />• Process incoming invoices for contract vendors, attach supporting docoru. l oro, for creation of direct
<br />payment vouchers, create reimbursement packet, and sertd to peter rascal for payment.
<br />• Process sub -recipient reimbursement packets to check for required finandal paperwork and completion,
<br />prcvess sub -recipient invoices, create reimbursement packet, and send to Pogce Fiscal for payment.
<br />• Turn In bimonthly timesheets for grant paserure, collect oyenime cats, and turn Into Police Fisral for
<br />posting Renew monthly la'xr distiibulion reports, attaching appropriate timesheets, chits, and use PH
<br />PaymR program to printout adJilional information as required.
<br />• Complete budget pile=tlons for each open Homeland Security Grant, InCuding approved positions, and
<br />send mr,plettil budget to Police Fiscal for Indus'mn into the Cty Budget for each new fiscaf year.
<br />• Upon close of grant, complete raoncilialion or City General redder and all Erant cash requests,
<br />completing necessary journal voucher to balance dhcrepanaes
<br />• "Qatar anaivtl<al suppnrt for project managers, grant manaber, anJ grant adminisLator as revM.
<br />Ce! jorn:a Oryica of Emergency Servizes (COVES) Procedures:
<br />• Crs re fnandal u:mplwi;e with the grant and any Unarrnial drectives S4 forth by the Cdlforrla Office of
<br />_me.-gency, Services (prer.ou5ly the Office of Hcrrelard Securivil and the Department of IlomJand
<br />Seamty. Liaison pith local, stare and federal agencies regarding financial matters related to the
<br />adm:nistrat:on of the Homeland Security Grants.
<br />• Part-cip dri in gran) application and investment Imlifncatiom at regional, stat,. and federal level.
<br />• Awsl and complete gran epplicetions and grant modir;r !Jon requests via the Ca'ifomia Office Of
<br />Emerg,ncy Services workhaok, confuning modifications to ti'e inlamal project matrix, training and
<br />ecarcise rosters, approved protect acpfica.ians, and rrCected Lithe •wod.hook.
<br />• Complete grail cash recpiesls and advances using the workbook, from compiled reimbursement packets,
<br />srairiag packets, equipment ledger, and City General ledger via lA%V50H. Req -test City Invoice, attach
<br />v ortbook, and send to the California Office of Emergency Seniors for reimbursement.
<br />• Cnce checks have been received f,f-om the Slane, add a copy to thecash req -test fdes, attach partinenl city
<br />invo'ce, and detiver to treasury for deposit.
<br />• :York with City Accountant: to calmlate interest earned c n rash adaar[es, trading vendmJsub-reciptenl
<br />payment, compared to advance check ftosit dates Request check to [lie Federal Depallmerill of Health
<br />and Human Services, for all Interest earned on grant adaaeces.
<br />• Maintain an updated database of all financial points or contact aro] conifuct per'ortk on-site financial
<br />monitoring of Homeland Security Grant sub -recipients
<br />• Cr educt financial and budEerary analysis of General ledger, Prnjrxt and Activity Report, Labor
<br />Diminution Report, and Revenue Ledger report.
<br />Prepmes Anel submits bl-annual progress reports (6518) Imp th., PelQral Gram RSPanirg ICOI
<br />25M-13
<br />
|