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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 2, 2018 <br />TITLE: <br />APPROVE AGREEMENT AMENDMENT <br />WITH WEST COAST ARBORIST, INC. FOR <br />TREE MAINTENANCE SERVICES <br />{STRATEGIC PLAN NO. 6, 161 <br />W6"r AEG <br />1 <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />(A-2015-126) with West Coast Arborists, Inc. to provide tree maintenance services for the City by: <br />increasing the annual agreement amount by $248,251.60, which includes $140,000 for the <br />Parks, Recreation and Community Services Agency and a 10 -percent contingency <br />($108,251.60) of the original agreement amount for the Public Works Agency for the second <br />year of the first, two-year renewal option period of July 1, 2017 through June 30, 2019, for a <br />total annual cost of $1,330,767.60, and <br />increasing the annual agreement amount by $108,251.60 for the Public Works Agency, which <br />is a 10-pecent contingency of the original agreement amount, for the second, two-year <br />renewal option period of July 1, 2019 through June 30, 2021, for a total annual cost of <br />$1,190,767.60, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On July 7, 2015, the City of Santa Ana awarded a two-year agreement to West Coast Arborists, <br />Inc. for tree maintenance services in the City. The agreement included scheduled tree trimming of <br />street trees as well as on-call tree maintenance services at city parks and the civic center campus <br />for an annual amount of $1,082,516. The agreement included two, two-year renewal options, in <br />which the City is in its second year of the first renewal period. The allocation identified in the <br />agreement for Parks, Recreation and Community Services Agency (PRCSA) and the Civic Center <br />is $50,000 and $10,000, respectively. <br />On October 23, 2017, the PRCSA made a presentation to the Youth, Education and Community <br />Services Council Committee indicating $500,000 is needed to trim all the park trees on a 4 -year <br />25A-1 <br />