25A - AGMT - TREE MAINT SRVS - Laserfiche WebLink

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Agreement Amendment with West Coast Arborists, Inc. October 2, 2018 Page 2 cycle. Due to budget constraints only an annual amount of $50,000 was allocated for tree trimming and removal at city parks. The PRCSA in collaboration with the Risk Management Division of the Human Resources Department have identified approximately 70 dead trees and 23 stumps at Centennial park that pose a potential liability risk to the City. Direction by the Interim Executive Director of PRCSA has been given to remove these trees at a cost of approximately $37,000. PRCSA is currently performing a tree survey at Santiago Park that will indicate the number of dead/diseased trees that need removal. In doing so, the $50,000 allocation for on-call tree maintenance services at city parks will be depleted. The Public Works Agency (PWA) collaboratively worked with PRCSA in this effort by assisting with the use of $20,000 from PWA's contract allocation for street tree services, which instead will be used for emergency tree removals at the Santa Ana Zoo, provided that the agreement authority allocation is replaced before the end of the year. Therefore, PRCSA is requesting $130,000 to be added to the agreement to provide a $110,000 allocation for as - needed services at City parks for the remainder of the year and to replenish the $20,000 amount used for the Zoo from the PWA's agreement allocation. PRCSA is also requesting an increase of $10,000 in agreement authority for tree maintenance services in the Civic Center, for a total increase of $140,000. $50,000 of the $140,000 increase for PRCSA will be provided through reallocating funds remaining from PRCSA's remaining balance of Addressing Maintenance Enhancing Services Program funds to address tree liability assessment and improvements. It is important to note that in order to identify the additional $25,000 in PRCSA-Park Maintenance and $20,000 in PRCSA- Zoo needed to increase the agreement authority, the agency will have to delay other maintenance and repair issues. Working together, PWA and PRCSA determined that a contract contingency of 10 -percent in the amount of $108,251.60 was necessary to allow adequate funding for unforeseen circumstances such as emergency removals, wind and rainstorm service efforts, and to address some of the challenges faced due to California's record drought during the past six years. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds in the amount of $248,251.60 are budgeted and available for expenditure in FY 2018-19 in the accounts listed below. Funds will be budgeted in successive years, as depicted, if optional extension is exercised. 25A-2