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City of Sonta Ana including organizing and coordinating the project kick-off and on -going team meetings, as well as serve as the lialson with affected agencies, and utility purveyors; preparation of progress reports and schedule updates, securing permits for all field studies and any other required permits from other agencies; and, oversight so that state -level ATP Grant funding requirements are regularly met and providing Information for status reports. Our team will be completely engaged with the City throughout the duration of the Project. Project progress meetings and reporting requirements will generally consist of Meetings - Progress Review Meetings will be held at intervals deemed appropriate by the City (5 anticipated throughout the project and participation in a 5th meeting for the preconstructlon meeting). At or before each of these meetings, Tetra Tech will furnish two (2) copies of all completed or partially completed, plans, specifications and estimates which have been developed or altered since the last Progress Review Meeting, I Progress Reporting - Progress Reports will be regularly submitted to the City and with all Invoices. Invoices will Include the State's project number and City's Activity Code(s) with a summary of work billed for In the current Invoice, a summery of all work billed previously and as compared to the remaining project budget. Project Schedule - Tetra Tech will prepare the project schedule in Microsoft Project format utilizing the Caltrans Work Breakdown Structure (WBS), The project schedule will be updated and distributed at the meetings where the critical path Items are Identified. The project schedule will show key tasks and subtasks, RECORDS & UTILITYRESEARCH Tetra Tech will conduct on -site Investigations to evaluate existing field conditions and research all right of way and utility Information pertinent to the project including utility plans, as -built plans and record drawings, and right -of --way data for preparation of improvement plans affecting the project area, Tetra Tech will identify all existing and proposed facilities within the projects limits 22 DESIGN SERVICES RFP NO.; 18-042 and potential conflicts and coordinate proposed improvements with the Project Team, If utility conflicts are identified, Tetra Tech may recommend potholing of utilities as an optional scope item, Utility conflict plans and notices will be prepared and sent to utility purveyors to coordinate and resolve potential conflicts. At a minimum the utility companies that will be coordinated with are Southern California Edison, Southern California Gas Company, AT&T, Cable Television Companies, other Telecommunications entities, the County of Orange and other key entities. This also includes coordinating with SCRRA, CPUC, Metrolink, CDFW, U5 Army Corps of Engineers, Santa Ana Regional Water Quality Board, Upon completion of this task, Tetra Tech will have prepared an existing utility and right-of-way base map for use in the Final Design, SURVEY As part of the Conceptual Design phase of the Project, Tetra Tech will perform the required topographic and property line surveys. The project area includes work in both the City of Santa Ana Right of Way of Lincoln Avenue and Park Lane as well as the Metrolink Railroad Right of Way. Additionally, a number of private properties bound the project area to the west. Tetra tech will begin the survey process by coordinating the access needed to these different properties, Of particular difficulty in coordination can be the right of entry Into the Metrolink Railroad Right of Way, Tetra Tech field crews have significant experience working In active rail situations, Tetra Tech will coordinate the necessary training and right of entry permits to perform the property and topographic surveys. It Is assumed that any flagging or radio coordination will be provided by the City or by Metrolink. The topographic survey will locate horizontally and vertically the various features in the area of work sufficient to prepare a design level base drawing for the project. The survey will include hardscape features, drainage features, railroad tracks and facilities, surface evidence of utilities, trees with trunk diameter and dripline, fences, walls, light and