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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 20, 2018 <br />TITLE: <br />CONTRACTS AWARD FOR DELL DESKTOP <br />COMPUTERS, LAPTOPS, MOBILE TABLETS <br />& RELATED EQUIPMENT <br />(SPECIFICATION NO. 18-074) <br />(STRATEGIC PLAN NO. 6, 1) <br />CI ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for the purchase of Dell desktop computers, laptops, mobile tablets and related <br />equipment for a one-year period expiring November 30, 2019, with provision for four one-year <br />renewals exercisable by the City Manager, in an annual aggregate amount not to exceed <br />$400,000, subject to non -substantive changes approved by the City Manager and City Attorney, <br />with the following vendors: <br />Vendor Location <br />2nd Gear, LLC Costa Mesa, CA <br />Dell Computer Corp. Austin, TX <br />DISCUSSION <br />The City of Santa Ana's Information Technology Department is responsible for the administration <br />of a wide range of information technology solutions including technology hardware, infrastructure, <br />application software, and client desktop support services. In 2014, the City of Santa Ana <br />implemented its Personal Computer (PC) Longevity plan, upgrading to current technology and <br />implementing innovative efficient technology throughout the organization. The PC longevity <br />roadmap was a phased approach with phase I, fully employed 2014, replacing old, obsolete <br />desktop computers and phase II, completed in 2018, addressing improvements to enterprise <br />operations, upgrading networking equipment, servers and storage. <br />Dell computers have been the standard for desktop and laptop computers for the City since 2007 <br />when they were selected after comparing their offerings to other competitors. Keeping in line with <br />the PC plan and to allow the use and the benefits of next -generation office environments while <br />simplifying technical support issues, it is essential to maintain staff computer equipment. <br />Computers, laptops and mobile tablets are purchased and deployed on an as -needed basis by <br />the Information Technology Department, preventing a proliferation of aging, obsolete, out -of - <br />warranty, unsupported, and incompatible systems. <br />22A-1 <br />