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Contracts Award for Dell Desktop Computers, <br />Laptops, Mobile Tablets & Related Equip. <br />November 20, 2018 <br />Page 2 <br />In addition to building next generation digital capabilities while using best -value technology, the <br />option to purchase Dell certified refurbished desktop computers is also included in this contract. <br />With technology advancing, the average two-year-old desktop computer has more than enough <br />computer horsepower to meet staff needs for the next three years. Certified refurbished <br />computers with a three-year warranty will meet these types of needs. <br />The notice inviting bids was advertised on September 14, 2018, on the City s online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />235 Vendors were notified <br />28 Vendors downloaded the bid packet <br />4 Bids received <br />0 Bid received from a Santa Ana vendor <br />Bids were solicited, opened on October 4, 2018, and evaluated (Exhibit 1). The bids received from <br />the recommended vendors are responsive to the specifications, meet the City's requirements. <br />Outreach Efforts <br />A search of local Santa Ana vendors providing Dell computers for business/ government <br />solutions was conducted and produced no results. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for <br />all City assets). <br />FISCAL IMPACT <br />Funds for the duration of the contract period, an amount not to exceed $400,000, will be included <br />in various departmental Miscellaneous Operating Expense account (no. 63001) <br />Jack iulla <br />Chie echnology Innovations Officer <br />Info ation Technology Department <br />EG <br />Exhibit: 1. Abstract of Bids <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />d"� "_ <br />Kathryn Downs, CPA <br />Executive Director DJ <br />Finance and Management Services Agency <br />22A-2 <br />