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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 20, 2018 TITLE: AGREEMENT WITH SMARTCOVER SYSTEMS FOR REMOTE ALARM MONITORING AND MANAGEMENT SERVICES {STRATEGIC PLAN NO. 6, 1C} CITVMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2"e Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with SmartCover Systems, to provide real-time, two-way wireless communication and continuous remote alarm monitoring management services, for the three-year period beginning November 20, 2018, and expiring on November 19, 2021, with a provision for one two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $125,000 annually, for a total agreement amount not to exceed $625,000, including the renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana sanitary sewer system is comprised of approximately 390 miles of sewer mains, 2 sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes that collectively convey all sewer effluent from the City to the Orange County Sanitation District system. In accordance with the City's Sewer System Management Plan and the State Water Resources Control Board's Waste Discharge Requirements, the City must inspect, assess, and maintain the sanitary sewer system in good repair and have programs in place to prevent or minimize the occurrence of sanitary sewer overflows. In 2010, the City initiated a pilot program for the deployment of sewer level monitoring field devices called SmartCovers. The initial procurement of five SmartCovers was processed by City's Purchasing Division through a Purchase Order. The SmartCover® technology developed by SmartCover Systems, is a state-of-the-art, proprietary system used to identify sewer flow level surges inside sewer manholes and identify sewer system backups. The system uses real-time continuous data transmitted through two-way wireless remote sensors which can be viewed in a web -based interface and provides staff with immediate notification of sewer flow level rises via emails and text messages. To date, the system has proven to be reliable and has alerted staff of 278 sewer flow backups, allowing staff to perform emergency maintenance and, thereby, prevent sewer overflows onto streets, sidewalks, public right-of-way, private property and potentially open bodies of water. The proposed agreement allows for the continued monitoring and maintenance of existing 25H-1