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Contract Award for Asphalt Street Maintenance <br />December 4, 2018 <br />Page 2 <br />Ben's Asphalt, Inc. Santa Ana, CA $2,860,654.50 <br />All American Asphalt Corona, CA $3,497,200.00 <br />The bid received from Hardy & Harper, Inc. is responsive to the specifications, meets the City's <br />requirements, and complies with prevailing wage requirements. The annual amount is based on <br />staffs projection for next contract year. <br />Outreach Efforts <br />The Purchasing Division advertised the project on the City's online bid management and publication <br />system which directly notified six Santa Ana vendors. Two Santa Ana vendors submitted bid packets <br />for consideration. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities <br />& Infrastructure, Objective #1 (establish and maintain Community Investment Plan for all City assets), <br />Strategy C (invest resources and technology to extend the service life of existing infrastructure to <br />protect the City's investment and support a high quality of life standard). <br />FISCAL IMPACT <br />Funds in the amount of $577,500 are available for expenditure in FY 2018-19 (Dec. 2018 — June <br />2019) Public Works Agency Roadway Maintenance account (02917660-62300), Sanitary Sewer <br />Service account (05617640-62300) and Water System Maintenance account (06017641-62300). <br />Funds for years two through five of the contract will be budgeted and made available in FY 2019-20, <br />2020-21, 2021-22, 2022-23 and 2023-24 (July — Dec. 2023) as follows: <br />Account No. <br />Anticipated Expenditures <br />FY 2018-19 <br />FY 2019-20 <br />FY 2020-21 <br />FY 2021-22 <br />FY 2022-23 <br />FY 2023-24 <br />02917660-62300 <br />$87,500 <br />$150,000 <br />$150,000 <br />$150,000 <br />$150,000 <br />$62,500 <br />05617640-62300 <br />$140,000 <br />$240,000 <br />$240,000 <br />$240,000 <br />$240,000 <br />$100,000 <br />06017641-62300 <br />$350,000 <br />$600,000 <br />$600,000 <br />$600,000 <br />$600,000 <br />$250,000 <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Fuad S I Sweiss, PE, PLS Kathryn Dow s, CPA ,.YB <br />Executi a Director Executive Director <br />Public VVorks Agency Finance and Management Services Agency <br />SM <br />228-2 <br />