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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 18, 2018 <br />TITLE: <br />APPROVE A LEASE AGREEMENT <br />WITH GREATAMERICA FINANCIAL <br />SERVICES FOR CRIME SCENE <br />MAPPING HARDWARE & SOFTWARE <br />(STRATEGIC—PLAN NO.1, 1F} <br />r <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />-:• e <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2"d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and the Clerk of the Council to execute the attached four-year <br />agreement with Precision Survey Supply for the period of December 18, 2018 through <br />December 17, 2022 for Crime Scene Mapping hardware and software, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and the Clerk of the Council to execute the attached four-year <br />lease agreement with GreatAmerica Financial Services for the period of December 18, <br />2018 through December 17, 2022 for Crime Scene Mapping hardware and software in the <br />amount of $110,009.55 subject to non -substantive changes approved by the City Manager <br />and City Attorney. <br />The need to document crime and collision scenes is a vital part of any comprehensive <br />investigation. In 2008, the Police Department purchased a Laser measuring device and software <br />to document crime and collision scenes. Currently, the device is beyond its service life and is no <br />longer functioning. After extensive research of best practices of forensic science professionals <br />and consulting with neighboring law enforcement agencies, it was determined that a 3D Scanning <br />Laser is the appropriate solution for the Police Department. The proposed agreement with <br />Precision Survey Supply (Exhibit 1) requires that Precision Survey Supply provide Crime Scene <br />Mapping hardware and software to the City, and establishes that payment will be provided by <br />GreatAmerica Financial Services through the terms included in the equipment finance agreement <br />(Exhibit B). <br />The proposed lease with GreatAmerica Financial Services will fund a sole source agreement with <br />Precision Survey Supply, which will provide the Police Department with a comprehensive <br />mapping solution. The Leica RTC360 product has specific performance points, which cannot be <br />matched by other scanners, and the Leica RTC360 is the only system that includes integrated <br />hardware and software from the same vendor. Included in this agreement is a Leica RTC360 3D <br />Scanning Laser <br />2513-1 <br />