25E - AGMT - OCCUPATIONAL MED SRVS

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II. TERM OF AGREEMENT Unless earlier terminated as allowed for in the Agreement, contract term shall be for a period of three (3) years. The contract term is anticipated to commence on November 21, 2018 contingent upon City Council award of this contract and upon receipt and approval of all required bonds and relevant iinsurance documents. III. OPTION OF RENEWAL The Agreement may be renewed up to two (2) times,ifor an additional one-year period each time, lupon the written agreement of both the Consultant and the City. Provisions for Agreement renewal are set forth in Exhibit B — Sample Agreement. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and terminate the agreement on the last day of the current fiscal period without penalty or expense to the City. V. SCOPE OF SERVICES The scope of services shall include any and all work efforts related to medical services review as set forth in Exhibit A — Scope of Services. Consultant shall be an independent contractor capable of providing experienced, knowledgeable, licensed and professional staff. Consultant shall be responsive and maintain excellent working relationships with City residents, businesses, government officials and City staff. Consultant shall provide adequate staffing levels at all times and adhere to established schedules. Consultant shall comply with all federal, state and local laws, rules, regulations, ordinances, and statutes, including but not limited to the Americans with Disabilities Act (ADA), the Health Insurance Portability and Accountability Act (HIPAA), the Federal Motor Carrier Safety Administration (FMCSA) rules and regulations, the U.S. Department of Transportation (DOT) rules and regulations, and the California Public Records Act (Cal. Govt. Code Sections 6250 et seq.). VI. GENERAL INFORMATION A. When determined appropriate, the City will provide information in its possession relevant to preparation of required information in the Request for Proposal. The City will provide only the staff assistance and documentation specifically referred to herein. B. The Proposer shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to the City as requested by the City. C. This RFP does not commit the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information, attendance at pre -proposal conference, negotiations with City, and/or any other aspect of a proposal prior to award of a written contract will be borne by the Proposer. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in the proposal. for Medical Services Review — August 27, 2018 ZW 9