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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 15, 2019 <br />TITLE: <br />AUTHORIZE AN AGREEMENT WITH <br />KAPSCH TRAFFICCOM USA, INC. FOR <br />SCADA SYSTEM MAINTENANCE <br />[NON -GENERAL FUND] <br />{STRATEGIC PLAN NO. 6, 1C} <br />A <br />qty MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council Manager to execute an agreement with <br />Kapsch TrafficCom USA, Inc., to provide software support and maintenance for the City's water <br />production facilities Supervisory Control and Data Acquisition System for a three-year period <br />beginning January 15, 2019, and ending January 14, 2022, with provision for one two-year renewal <br />exercisable by the City Manager, in an annual amount not to exceed $50,000 per year, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney, for a total amount not to <br />exceed $250,000. <br />DISCUSSION <br />The Public Works Agency's Water Resources Division currently operates 22 active water wells and <br />seven water pumping stations to supply the City's drinking water. These facilities are controlled by <br />a Supervisory Control and Data Acquisition (SCADA) system. The system uses remote <br />programmable controllers at each water production site to communicate with a central computer <br />system located at the City Corporation Yard to remotely operate the City's water wells, pumps, and <br />reservoirs. When the remote controllers and monitoring sensors are triggered, the SCADA system <br />sends out alarms via a short messaging service (aka SMS or "text message") that notify staff of <br />pump, well, and/or electrical irregularities in the City's Water Production system. Staff is able to <br />investigate and correct any problems quickly, saving time, labor, and cost by correcting <br />malfunctions and minimizing inefficiencies and damage. <br />The City's SCADA system software was purchased and installed in 1992 and upgraded in 2013. <br />The software company, Kapsch TrafficCom USA, Inc., is a technical firm that provides SCADA <br />system software and support to the City on a sole -source basis. No other vendor can provide these <br />services to the existing SCADA software system. <br />Kapsch TrafficCom USA, Inc., has provided excellent service to the City and been responsive to <br />any service requests to improve or enhance the system. Staff recommends that Kapsch <br />25F-1 <br />