25G - AGMT BICYCLE PROJ CONSULTING

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 15, 2019 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH KOA FOR ❑ As Recommended CONSULTING DESIGN ENGINEERING E]Amended E]OOrrdinance on 151 Reading SERVICES FOR BUSH STREET BICYCLE ❑ Ordinance on 2nd Reading BOULEVARD (PROJECT NO. 18-9002) ❑ Implementing Resolution (STRATEGIC PLAN NO. 6, 1G) ❑ Set Public Hearing For r CIT ANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with KOA for a two- year term beginning January 15, 2019, and expiring on January 14, 2021, with two one-year renewal options exercisable by the City Manager and the City Attorney, to provide consulting design engineering services for Bush Street Bicycle Boulevard Design, in the total amount not to exceed $142,984, which includes a 10 percent contingency in the amount of $12,999, subject to nonsubstantive changes approved by the City Manager and City Attorney. The Bicycle Boulevard (Project) is along Bush Street from Civic Center to 17th Street and along 15th Street from Sycamore Street to Bush Street. The project will include the installation of neighborhood traffic circles (or mini -roundabouts) at eight intersections along the corridor, as well as signage and roadway markings connecting the Project with a low -stress bikeway to Downtown Santa Ana. Street improvements also include, but are not limited to, pavement, curb extensions, sidewalk, drainage and utility adjustments/relocations, and landscaping and irrigation, where feasible. All improvements will be constructed in the public right-of-way. The Project is funded through the Affordable Housing Sustainable Communities (AHSC) Program. On July 5, 2017, City Council approved an appropriation adjustment recognizing the AHSC Program grant funds in the amount of $1,288,000 to be expended for the Project through the AHSC Program Disbursement Agreement A-2017-179. The design phase is anticipated to be completed in Winter 2019 and the construction is planned to begin in Spring 2020. In August 2018, the Public Works Agency released a Request for Qualifications (RFQ) for qualified consultants to provide the Agency with Statement of Qualifications (SOQ) for Bush Street Bicycle Boulevard project design via PlanetBids, the City's online e -procurement portal. Forty-six firms downloaded the RFQ document, and four firms submitted responsive SOQ's for RFQ 18-072. Following evaluation by staff from Public Works Agency Design and Traffic Engineering Divisions, all four firms were shortlisted for invitation to submit a Request for Proposal (RFP) ( Exhibit 1). In 25G-1