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Agreement with KOA for Design Engineering Services <br />January 15, 2019 <br />Page 2 <br />October 2018, the Public Works Agency released RFP 18-072, to which three firms submitted <br />responsive proposals. The table below summarizes the results of the three responsive RFP <br />proposals: <br />Rank <br />Firm <br />Score <br />1 <br />KOA <br />93 <br />2 <br />Kimle -Horn <br />89 <br />3 <br />IBI Group <br />85 <br />Upon evaluation of the firm and key team member experience, understanding of need, relevant <br />project experience, and creative concepts proposed, staff recommends award of the design <br />contract to the top ranking firm KOA. Based on the schedule of rates and fees, which is <br />incorporated into the contract (Exhibit 2), the proposed fee in an amount not to exceed $129,985 <br />is recommended for City Council approval. Staff requests authorization of a 10 percent design <br />services contingency of $12,999, for a total agreement amount not to exceed $142,984. Approval <br />of this recommended action will allow staff to proceed with preparation of Plans, Specifications and <br />Estimates (Contract Documents) which will be used to bid and construct the project. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & <br />Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City <br />Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in <br />Coordination with the Community Investment and Deferred Maintenance Plans). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds have been budgeted and are available for expenditure in the Affordable Housing AHSC <br />Program Fund (Account No. 41818832-66220). Funds will be spent according to the estimated <br />spending plan below. Any unspent, encumbered balance will be carried forward into subsequent <br />fiscal years as needed to fulfill the agreement. <br />Contract Period Fiscal Year Amount <br />FY 2018/19 (January - June) $50,000 <br />FY 2019/20 (July — June) $92,984 <br />TOTAL: $142,984 <br />25G-2 <br />