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SCOPE OF SERVICES AND SCHEDULE SCOPE OF SERVICES Task 1 Project Management & Coordination KOA will manage the project, providing direction throughout the project except where City involvement is required. KOA will coordinate between City staff, subconsultants, other affected agencies, and utility companies. KOA will prepare meeting agendas and minutes for every meeting, and provide progress reports on the schedule updates as needed. KOA will also be responsible for securing permits as needed for the construction of the project. It is anticipated that all coordination efforts for the project will require communication via e-mail, phone, or in -person meetings on an as needed basis. At the kick-off meeting with City staff, KOA will establish a clear understanding of the roles and responsibilities, contacts, scope of work, and schedule. It is our recommendation to conduct monthly progress calls throughout the course of the project to provide status updates, discuss pending issues, and streamline the project schedule. At the on -set of the project, KOA will request boilerplate CADD, Standard Special Provisions, estimates, and standard plans from the City. The preliminary schedule is submitted with this fee proposal. KONs PM will work with the City of Santa Ana PM to refine the schedule, milestone submittals, and allotted times for City review. The team will agree upon the methodology to control/manage the schedule and budget. The KOA PM will work with the City PM for invoicing, progress reports, and budget control. Deliverables • Meeting agendas • Meeting minutes • Progress reports • Schedule updates in Microsoft Project • Permit applications and plans KOreo, A Task 2 Obtain Record Drawings & As -Built Plans Task 2.1 Records and Utility Research KOA will obtain from the City records drawings and as-builts for the project area, including right-of-way information and cumulative projects that may affect the project area. The City will be responsible for sending out and obtaining utility notices. KOA will continuously coordinate with the City to obtain and record responses to utility notices. We will obtain from staff the current design standards. Base plan information and proposed street improvements for the subject location will also be obtained from City records, or other relevant records. The utility research and coordination efforts on the project will consist of the following: • Obtain plans showing location and size of all utility lines and appurtenances within the project area. • Plot utility lines on Base Map • Upon establishing the proposed improvements, determine where potential utility conflicts exist and where utility relocation is warranted. • Coordinate with affected utility companies regarding conflicts, relocations and improvements. This coordination effort will require providing updated plans to the utility agencies for the proposed improvements and also meeting with the various utility service planners on the project site, as necessary, to discuss conflicts and/or relocations. 2.2 Survey Guide Surveying, Inc., our licensed land surveyor, will be responsible for all survey work. For bike boulevard projects, it is anticipated that topographic and point surveys will be required to a minimum 50 feet from the beginning of the curb return (BCR) at three intersections (9th, 10th, 11th), intersection surveys will be taken up to the BCR at five locations (8th, 12th, 14th, 15th, and 16th). For the intersection of Main Street and 15th Street, surveys will be taken only at the corners. The field survey will include all visible surface BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 . 0.