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3. Approval —Croce the CMO staff verifies that the Conation Request Form meets <br />the eligibility criteria ,and the respective Cou nclimember approves the request, then <br />the CMO will contact the Applicant via email to notiify them of the approval and <br />explain the payment process. <br />4. Direct Payment Voucher (DPV) —The CMOwlli fill out the "Coy Use Only" section <br />of the DRF, obtain City Manager's signature on the Donation Form, then process <br />the Donation Request Form via the City's Direct Payment 'Voucher process <br />through the City's Finance Department. <br />a. Journal Entry for City Service Credit — DRFs that indicate City Service <br />Credit will be processed through Journal Entry Forms with the Finance <br />Department in order to transfer tha funds from the City Manager's Office to <br />the department ensuring the costsffeasi'staff time for the Applicant's event <br />as outlined In the DRF. <br />6. Payment Confirmation — CMC will confirm that the Applicant has received the <br />sponsorship payment, update the tracking spreadsheaL and Inform the respective <br />Coauncllmembers of their available balance for that fiscal year. <br />6. Election 'yearn — +CK40 will be responsible for sending a reminder, In July, to <br />Councilrnembers that, ",during an election year, each Counolimember may spend <br />no more than had of the allocated amount prior to December 31ai," as outlined in <br />the resolution. <br />7. oversight — CMCJ la responsible for providing the City Council with quarterly <br />updates of approved sponsorships, using a Receive, & File agenda Item to the City <br />Council. CMC staff will manage and track each Counclimembees allocation per <br />fiscal year and obtain review by the f=inance Department for each approved DRF <br />and on the Council quarterly update. <br />B. QuestfornsfConcerns.— should be directed to the CMC staff. <br />Resolution No. 2019-007 <br />Page 8 of 9 <br />