Laserfiche WebLink
City of Santa Ana Clerk of the Council Project Plan <br />February a. 2oia (v.1.1) <br />PROJECT LEADER (Norma Mitre, Acting Clerk of Council, Deputy Clerks, and ) <br />Role: Plan Project Team meetings, lead meetings, <br />tasks, do tasks between meetings, request data, <br />coordinate Project Team's work, meet wit <br />recommendations or changes. <br />11 <br />h <br />handle meeting logistics and administrative <br />information or records from departments, <br />Project Executive Committee, make <br />PROJECT FACILITATOR (Larry Herrera -Cabrera - LKHC Consulting) <br />Role: Assist and lead meetings, prepare flow and brainstorming chart summaries, force <br />clarification of issues, and keep the process moving. <br />PROJECT FOCUS GROUP MEMBERS (Membership TBD) <br />Members: (this group should consist of staff that perform the work and/or interact with the <br />public.) <br />Role: Define process descriptions, create vision, identify customer expectations, conduct SWOT, <br />and prepare deployment process charts. <br />PROJECT MILESTONES (GOALS) <br />Project Start Date: February 18, zo1g. <br />Phase i Completion Date Goal: March —April 2019. <br />Phase 2 Completion Date Goal: April 2019. <br />Phase 3 Project Completion Date Goal: May —July 2019. <br />Project Team Meeting Dates: Weekly. <br />Department Interviews: As necessary, TBD. <br />Focus Group Meetings: Two to three 1-hour meetings which may focus on specific business <br />process areas or more general discussions of "desirable" outcomes that would improve service <br />levels, TBD. <br />Executive Committee Meeting Dates: TBD. <br />CLERK OF THE COUNCIL - CITY CHARTER AUTHORITY AND 2019 <br />PROGRAM BUDGET <br />In execution of this Project Plan, City Charter and Adopted Budget appropriations will guide and support <br />the focus of the work to be performed. <br />City Charter Authority <br />As an officer of the City of Santa Ana, the Clerk of the Council serves at the pleasure of the City <br />Council. <br />Pursuant to City Charter Article VII, Section 702, the Clerk of the Council shall have the power <br />and be required to: <br />(a) Receive all documents addressed to the City Council and presentthese documents to <br />the City Council; <br />