LARRY-HERRERA-CABRERA, LKHC CONSULTING

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City of Santa Ana Clerk of the Council Project Plan February q, zolq (v.1.1) 5 (b) Attend all meetings of the City Council and its committees and be responsible for the recording and maintaining of an accurate journal of council proceedings and the recording of the ayes and noes in the final action upon the questions of granting franchises, making of contracts, approving of bills, disposing or leasing City property, the passage or reconsideration of any ordinance, or upon any other act that involves the payment of money or the incurring of debt by the City, and in all other cases upon the call of any member of the City Council; (c) Maintain the journal of council proceedings in books which shall bear appropriate titles, and which shall be available for public inspection; (d) Maintain separate books in which shall be recorded respectively all ordinances and resolutions, with the certificate of the Clerk of the Council annexed to each thereof stating the same to be the original or a correct copy, and as to an ordinance requiring publication, stating that the same has been published or posted in accordance with this charter; and maintain all such books properly indexed and available for public inspection when not in actual use; (e) Have charge of the repository for contracts, surety bonds, agreements, and other related documents of City business; (f) Maintain custody of the City seal; (g) Administer oaths or affirmations, take affidavits and depositions pertaining to the affairs and business of the City, and issue certified copies of official City records; (h) Conduct all City elections. The foregoing duties are supplemented by additional duties set forth in the Santa Ana Municipal Code. While the current Clerk ofthe Council business process has served the City of Santa Ana well, this Project anticipates that steps can be taken to minimize delay, redundancy, and rework of tasks associated with the drafting and review of staff reports, compilation of agendas, publication and distribution of agenda and staff reports, memorializing Council meeting proceedings and minutes, and creation of legislative histories. 2019 Program Budget The zolg Adopted Budgetthe Clerk of the Council "Statement of Purpose" reads as follows: "To facilitate the legislative policymaking process, to accurately record and validate the proceedings of the City Council, to provide fortimely and thorough access to the public record, to conduct the City's elections as required by the Charter and the Elections Code of the State of California and to carry out responsibilities mandated by the Fair Political Practices Act." In zoig, the Clerk of the Council will strive to achieve these objectives: i. Partner with the Orange County Voter Registrar's Office implemented creative and innovative methods to increase voter participation during aoig election year.