25A - AGMT LIBRARY INFORMATION SYSTEM

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 5, 2019 TITLE: APPROVE A SECOND AMENDMENT TO THE AGREEMENT WITH THE LIBRARY CORPORATION, IN THE ADDITIONAL AMOUNT OF $5,635 TO INCLUDE HOSTED SOLUTION SERVICES TO THE LIBRARY'S COMPUTERIZED INFORMATION SYSTEM (STRATEGIC PLAN NO. 2,3D) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: -:• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a second amendment to the Agreement with The Library Corporation to add Hosted Solution Services to the library's computerized information system and increase the agreement amount by $5,635 for a total of $230,063, includes original three-year term and three-year extension, that is scheduled to expire on June 17, 2020, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 16, 2017, the City Council approved a three-year extension of the agreement between the City of Santa Ana and The Library Corporation, Inc. (TLC) to provide a library automation system. TLC provides the Library with a web -based client server that manages library accounts and maintains an inventory of books in -stock and circulating. The software allows patrons to search the catalog of inventory from a library computer or remotely through an Internet connection. The software includes a report module that prints a variety of information, including circulation statistics and the number of titles in each collection. The acquisition module helps manage the book budget for each collection and provides a quick and efficient way to search for new titles, process orders, and catalog items being added to the collection. Maintenance services include 24-hour telephone and online support, licensed software updates, staff training, online access to cataloging resources, and enhanced content databases. The proposed second amendment would change the scope of work to add hosting services, which includes nightly backup, all security and virus protection, database configuration and updating, database monitoring, and operating system updating for the remaining term of the agreement. The added cost of the hosting service will be $6,500. In addition, the Library Corporation has agreed to keep the cost of the enrichment support, which provides full-color book jackets to illustrate items 25A-1