21A - EXTEND WARNER PROG FUNDING

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Time Extension of Measure M2 CTFP Funds for Warner Avenue Improvements Phase 1 Project March 19, 2019 Page 2 reached on several properties that require more time. The ongoing negotiations now put the schedule for award of a construction contract beyond June 30, 2019. In accordance with CTFP guidelines, the construction phase for this project must be awarded by June 30, 2019. Staff recommends that the City Council authorize the Public Works Agency to request a one-time, two-year extension of Measure M2 CTFP funding for the following project to avoid the grant award from lapsing: Additionally, the time extension will allow for increased project coordination as both Warner Phase 1 (Main to Oak) and Phase 2 (Oak to Grand) are planned for construction activities to take place during the same Fiscal Year, in addition to utility undergrounding coordination process along this corridor, which was approved by City Council October 16, 2018. In doing so, the project costs and community impacts will be minimized during construction. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT On September 1, 2015, City Council approved the Warner Avenue Final Environmental Impact Statement (SCH No. 2012101004). FISCAL IMPACT If the aforementioned time extension is not approved, $4,629,750 in Measure M2 CTFP grant funds will exp' a and the Warner Avenue project construction phase will become unfunded. The City will be obliga d identify another funding source to complete the project. P Fuad S;. eiss, PE, PLS Executive irector Public Wo ks Agency FSS/EWG/JG/KN Exhibits: 1. Location Map —Warner Avenue 2. Resolution No. 2017-068 21A-2 Resolution for Funding Board of Directors Extension Project Name Application Amount Approval / Request Programmed Fiscal Year Warner Avenue November 21, 2017 $4,629,750 June 11, 2018 Construction Improvements Res. No. 2017-068 FY 2018-19 FY 18-19 Additionally, the time extension will allow for increased project coordination as both Warner Phase 1 (Main to Oak) and Phase 2 (Oak to Grand) are planned for construction activities to take place during the same Fiscal Year, in addition to utility undergrounding coordination process along this corridor, which was approved by City Council October 16, 2018. In doing so, the project costs and community impacts will be minimized during construction. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT On September 1, 2015, City Council approved the Warner Avenue Final Environmental Impact Statement (SCH No. 2012101004). FISCAL IMPACT If the aforementioned time extension is not approved, $4,629,750 in Measure M2 CTFP grant funds will exp' a and the Warner Avenue project construction phase will become unfunded. The City will be obliga d identify another funding source to complete the project. P Fuad S;. eiss, PE, PLS Executive irector Public Wo ks Agency FSS/EWG/JG/KN Exhibits: 1. Location Map —Warner Avenue 2. Resolution No. 2017-068 21A-2