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compensatory time off request. <br />5. If an employee has provided sufficient notice of a compensatory time off <br />request, the department will work with the employee to find a qualified <br />replacement in the following manner: <br />a. The watch commander will maintain a calendar of time off that has <br />been requested in accordance with the guidelines listed above. <br />Qualified employees will be allowed to volunteer to work these <br />shifts. In the future, the department may develop, at its own <br />discretion, an automated schedule that will contain this <br />information. <br />b. If an employee volunteers and signs up to work for another <br />employee who has requested compensatory time off, that <br />volunteering employee will be held responsible for working that <br />full shift without further reminder. Employees who do not show <br />up to work, or retract their offer to replace another officer, may be <br />subject to disciplinary action and may not be permitted to <br />volunteer to work in this manner in the future. <br />6. The watch commander shall send out an e-mail message to all officers <br />requesting a volunteer to cover the shift by switching days off or working <br />on overtime. <br />7. When a compensatory time off request is made in a manner that does not <br />comply with this policy, and granting that request would unduly disrupt <br />the operations of the department, the department may deny that request. <br />8.5 Incremental Usage. Time off with pay to compensate for overtime worked may be taken <br />in increments as small as one-half (1/2) hour. <br />8.6 No Effect on Other Benefits. Overtime work shall not apply to the earning of employee <br />benefits (retirement, holidays, vacation accrual, sick leave accrual and employee <br />insurance benefits), toward the completion of probationary period or to progression <br />within a salary rate range. <br />8.7 Overtime Work to be Apportioned. To the extent that he is reasonably able to do so, the <br />Police Chief shall arrange work programs to minimize overtime work; necessary <br />overtime work shall be apportioned among employees of like classification and <br />assignment. <br />8.8 Advance Compensation for Overtime. Time off with pay as compensation for overtime <br />may not be granted or taken in advance of the overtime work for which the time off <br />compensates. Before compensatory time off with pay may be taken, as herein provided, <br />the overtime worked must have been recorded on official payroll records at or about the <br />time the overtime work was performed. In the absence of such recording, no <br />compensatory time off with pay will be permitted. <br />29 <br />