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Award Contract to T.E. Roberts, Inc., for the SA -5 Vault Modifications Project <br />April 2, 2019 <br />Page 2 <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />5 <br />Contractors requesting bidding documents <br />22 <br />Bids received <br />4 <br />Bids received from Santa Ana contractors <br />0 <br />Outreach <br />To provide an opportunity for local vendors to submit bids, the City is now utilizing the PlanetBids <br />web -based system. Through this system, 5 qualified local vendors were notified of the <br />opportunity to bid on this project. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />T.E. Roberts, Inc. <br />Orange <br />$1,528,500 <br />2 <br />MMC, Inc. <br />La Palma <br />$1,654,500 <br />3 <br />Caliagua, Inc. <br />Yorba Linda <br />$1,755,493 <br />A total of three bids were received and all were deemed responsive. T.E. Roberts, Inc., submitted <br />the lowest responsive bid in the amount of $1,528,500 (Exhibit 2). Based on the bid analysis and <br />a contractor's reference check, staff recommends awarding the construction contract to T.E. <br />Roberts, Inc., in the amount bid (Exhibit 3). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (invest resources to extend the service life of existing infrastructure to protect <br />the City's investment and support a high quality of life standard). <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the recommended actions are <br />exempt from further review. Categorical Exemption Environmental Review No. ER -2017-118 <br />was filed for the project. <br />FISCAL IMPACT <br />As indicated in the Cost Analysis (Exhibit 4), the estimated total construction delivery cost of the <br />project is $1,987,050, which includes the construction contract, administration, inspection, <br />testing, surveying, and an authorized contingency of $229,275. Current project funding in the <br />amount of $840,980 is available for expenditure in Fiscal Year 2018-19 (Project No. 11-6413, <br />23A-2 <br />