25C - AGMT VIDEO ENGINEERING SVCS

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 21, 2019 TITLE: APPROVE THE EXERCISE OF THE LAST ONE-YEAR EXTENSION WITH VIDEO ENGINEERING SERVICES AND APPROVE AN INCREASE OF $15,000 IN THE TOTAL AMOUNT NOT TO EXCEED $359,375 FOR BOTH CURRENT FISCAL YEAR AND REQUESTED EXTENSION (STRATEGIC PLAN NO. 2,3C) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Video Engineering Services by increasing the not -to -exceed amount by $15,000 for the current term (ending June 30, 2019) and exercise the last optional one-year extension ending June 30, 2020, which will include an increase of $15,000 for an amount not to exceed $80,875 for each of the terms and a total agreement of $359,375 to provide video production and consulting services. The recommended increases will be paid from the General Fund, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 2, 2015, the City entered into a three-year agreement with two, one-year options with Video Engineering Services to provide video production of City Council meetings, other various productions and cable/video equipment maintenance. The City has experienced a higher than anticipated need for audio/visual engineering services. Over the past year the City Council chambers has had multiple pieces of equipment fail, which has required troubleshooting and repair/replacement of equipment. Each time there is an issue, services from our professional consultant, Video Engineering Services is required. Additionally, the City has issued a request for proposal for a replacement video wall and have consulted with Video Engineering Services on required specifications. These needs along with holding additional 25C-1