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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 4, 2019 <br />TITLE: <br />AWARD PURCHASE ORDER IN THE <br />AMOUNT OF $204,850 TO TRANSWEST <br />TRUCK CENTER, LLC, FOR TWO STAKE <br />BED DUMP TRUCKS <br />(SPECIFICATION NO. 19-041) <br />(STRATEGIC PLAN NO. 6,2) <br />CITY MINAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on ls' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize one-time purchase and payment of purchase order to Transwest Truck Center, LLC, for <br />the procurement of two stake bed dump trucks in the amount of $194,850, plus a contingency of <br />$10,000, for a total amount not to exceed $204,850 from the Sanitation Fund, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Fleet Services Division is responsible for the acquisition, maintenance, <br />repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works <br />Maintenance Services Division is in need of two new stake bed dump trucks (vehicles) to replace <br />the existing aging fleet of work trucks. The vehicles are utilized daily to move heavy equipment, <br />tree trunks, heavy debris and rubbish. In addition, the vehicles are deployed as part of the City's <br />response to storm and/or related flooding. Due to their heavy use and age, these trucks are now <br />unreliable and very expensive to repair. <br />Truck replacement will result in annualized costs savings and reliable equipment which will improve <br />the City's responsiveness and public service needs. Additionally, these vehicles will be fueled with <br />liquefied petroleum gas (LPG) — also referred to as propane — instead of traditional gasoline, which <br />is in alignment with the City's efforts to purchase alternative fuel vehicles to create an <br />environmentally responsible City fleet. <br />The Notice Inviting Bids was advertised on April 9, 2019, on the City's online bid management and <br />publication system. A summary of the bid invitation and bids received is as follows: <br />308 Vendors were notified <br />4 Santa Ana vendors were notified <br />22 Vendors downloaded the bid packet <br />1 Bid received <br />0 Bids received from Santa Ana vendors <br />22A-1 <br />