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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />CLERK OF COUNCIL USE ONLY: <br />JUNE 4, 2019 <br />TITLE: APPROVED <br />❑ As Recommended <br />APPROVE AGREEMENT WITH MK El Amended <br />❑ OOrrdinance onl�Reading <br />PRINTING FOR OFFSET PRINTING ❑ Ordinance on 2ndReading <br />SERVICES NOT TO EXCEED $400,000 ❑ Implementing Resolution <br />(STRATEGIC PLAN NO. 6,2) ❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />CITY rAANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Mekong Printing, <br />dba MK Printing, to provide offset printing services for a three-year period expiring May 31, 2022, in <br />an annual amount of $80,000, with provisions for two one-year renewals exercisable by the City <br />Manager, for a total amount not to exceed $400,000 subject to non -substantive changes approved <br />by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Central Services Division supports all City <br />Departments with the duplication and printing of City stationery, forms, flyers, and various other print <br />requests. Print requests of less than 5,000 copies are produced in-house and larger volume requests <br />are produced through third party vendors. Utilizing third party vendors is a cost effective method of <br />producing high volume requests given the vendors large scale equipment. The contract for offset <br />printing services is designed to provide quality products in a timely manner and at a significant <br />savings based on quantity pricing. An example of recent products sent for printing are as follows: <br />Project Description City Department <br />Housing Assistance Forms Community Development Agency <br />Police Department Forms Police Department <br />Requests for Proposals were sent out via Planet Bids. Four proposals were received, one from a <br />Santa Ana vendor, and reviewed by staff representatives from the City's Finance and Management <br />Services Agency and Public Works Agency. The proposals were rated based on the following <br />criteria: <br />A. Submission of required documents 10% <br />B. References 30% <br />C. Pricing 30% <br />D. Quality of printed samples 20% <br />E. Answers to print shop questionnaire 10% <br />25A-1 <br />