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MOU No.: M-025-18
<br />SCAG ProjectlOWP No.: 225-3564J2.11
<br />permits such practice. If CITY has not received a negotiated indirect cost rate previously, CITY
<br />may elect to charge a de minimis rate of 10% of modified total direct costs (MTDC).
<br />By the tenth day following the start of a new quarter (i.e., January 10, April 10, July 10, October
<br />10), CITY shall submit a Quarterly Report in a format reasonably acceptable to SCAG' Project
<br />Manager. The Quarterly Report shall include, in narrative form, a description of services
<br />performed by CITY as well as progress toward completion of tasks related to the Project for
<br />the prior quarter and a reporting of all costs incurred regarding the Project, and include copies
<br />of receipts and paid invoices attached for SCAG's records.
<br />g. CITY shall submit an In -Kind Match Report with its invoice to SCAG, consistent with Exhibit
<br />C, with the following information included, but not limited to: Name of Project, Description
<br />of Services Provided, Period of the Service Performed, Staff Cost Incurred, Actual Hourly Pay
<br />Rates, Total Hours Worked, Fringe Benefit Rate, and Fringe Costs. Upon request of SCAG,
<br />the CITY shall provide additional information or documentation to support the costs contained
<br />in the In -Kind Match Report within thirty (30) calendar days. The matching funds will not
<br />participate in the Project work performed in advance of the effective date of this MOU.
<br />h. On all documents submitted to SCAG for the Project, including Invoices, Quarterly Reports
<br />and In -Kind Match Report, the Project Number (OWP No. 225-3564J2.11) shall be referenced
<br />from the Effective Date through December 31, 2019.
<br />The Parties acknowledge that SCAG's fiscal year is from July 1 to June 30. CITY agrees to
<br />submit any pending invoices to SCAG on or before July 21 during the contract's term (e.g.,
<br />7/31/18 & 7/31/19).
<br />7. Cost Principles
<br />a. CITY agrees to comply with the following:
<br />1) The Contract Cost Principles and Procedures, 48 Code of Federal Regulations (CFR),
<br />Federal Acquisition Regulations System, Chapter 1, Subchapter E, Part 31, et seq. (Office
<br />of Management and Budget Circular A-87 Revised, "Cost Principles for State, Local, and
<br />Indian Tribal Governments) and 2 CFR Part 200, Uniform Administrative Requirements,
<br />Cost Principles and Audit Requirements for Federal Awards, Caltrans Local Assistance
<br />Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC
<br />1033 5-103 81 (non-A&E services), and other applicable State and Federal regulations, shall
<br />be used to determine the acceptability of individual project cost items.
<br />2) The CITY agrees, and will require that its contractors be obligated to agree, that (a) the
<br />Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations
<br />System, Chapter 1, Part 31 , et seq., shall be used to determine the allowability of
<br />individual project cost items; and (b) all parties shall comply with Federal administrative
<br />procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements
<br />for Grants and Cooperative Agreements to State and Local Governments and 2 CFR, Part
<br />200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
<br />Federal Awards. The CITY and every contractor receiving Project funds under this
<br />Agreement shall comply with Federal administrative procedures in accordance with 49
<br />February 26, 2019
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<br />25C-8
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