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MOU No.: M-025-18 <br />SCAG ProjecdOWP No.: 225-3564J2.11 <br />a. SCAG's contribution to the Project is funded wholly with Federal Transportation Funds, up to <br />Twenty -Eight Thousand Four Hundred Eighty Dollars ($28,480.00). SCAG shall not be obligated <br />to reimburse the CITY for any Project costs that exceed Twenty -Eight Thousand Four Hundred <br />Eighty Dollars ($28,480.00). SCAG shall not be obligated to pay for any increase in Project costs <br />which exceeds SCAG's obligated funding amount. <br />b. CITY's in -kind service contribution to the Project is funded wholly with Local Transportation <br />Funds (non-federal), in the amount of Twenty -Four Thousand Nine Hundred Eighty -Six Dollars <br />($24,986.00). <br />6. Invoices, Progress Reports and Match Reports <br />a. SCAG's contribution to the Project shall be made on a reimbursement basis to the CITY, after <br />CITY has performed the services made pursuant to the Scope of Work, Exhibit A and B. All <br />invoices submitted to SCAG for payment shall be e-mailed to accountspayable@scag.ca.gov <br />(file cannot exceed 1 OMB). <br />b. Not less frequently than once in every month, CITY shall submit an invoice to SCAG using <br />the Invoice Report, attached hereto and incorporated herein by this reference and subsequently <br />herein referred to as "Exhibit D." SCAG shall reimburse the CITY for the services rendered <br />at the reimbursement ratio of 53.27%. The Invoice Report shall include a narrative description <br />of the progress toward completion of tasks related to the Project, percentage of completion per <br />task, copies of receipts with a proof of the payment by CITY, payroll reports, copies of all <br />deliverables, and In -Kind Commitment Report, Exhibit C. Upon satisfactory receipt and <br />approval of the Invoice Report by SCAG's Project Manager, or the resolution of any dispute <br />or concern with the Invoice Report by the Parties, SCAG will provide reimbursement to the <br />CITY. <br />c. All CITY's costs charged pursuant to this MOU shall be supported by properly executed <br />payrolls showing labor (wage) rates per hour, copies of time records, including complete <br />timesheets or time cards signed by the employee and approved by the supervisor; invoices and <br />vouchers, evidencing in proper detail the nature of the charges, and other documentation <br />requested by SCAG. <br />d. All direct costs billed must be specifically identified and supported with original receipts, <br />invoices, or statements. Any travel and subsistence costs must be reasonable and are limited to <br />those rates paid to non-represented/excluded State employees under California's State <br />Department of Personnel Administration rules, subject to changes posted at: <br />http://www.dot.ca.gov/ha/asc/travel/ch 12/1 consultant.htm. <br />e. If applicable, for credit or reimbursement of indirect costs for work provided pursuant to Exhibits <br />A, CITY shall comply with applicable Federal and State requirements including but not limited <br />to Caltrans regulations and policies. If CITY has a negotiated indirect cost rate approved by a <br />cognizant agency, CITY must submit a copy of the approved indirect cost allocation plan to <br />SCAG. Credit of indirect costs is contingent upon receipt by SCAG of a copy of a current indirect <br />cost plan approved by Calftans or a cognizant agency. However, the last approved indirect cost <br />allocation plan shall remain in place until each new annual plan is approved, so long as Caltrans <br />Febmary 26, 2019 <br />Page 5 <br />25C-7 <br />