23A - PROJ STREET MAINTENANCE - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 2, 2019 TITLE: AWARD A CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $1,716,649 FOR THE LOCAL STREET PREVENTATIVE MAINTENANCE FY 2018-19 PROJECT ESTIMATED DELIVERY COST: $1,900,000 (PROJECT NO. 19-6942) (STRATEGIC PLAN NO. 6, 1B; 1C; 1G) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on V Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITY MAIVAGER RECOMMENDED ACTION Award a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $1,716,649, for construction of the Local Street Preventative Maintenance FY 2018-19 Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,900,000, which includes $1,716,649 for the construction contract, $115,351 for contract administration, inspection and testing, and a $68,000 project contingency (approximately 4% of the construction contract amount), paid with Measure M2 Local Fairshare funding. DISCUSSION The City's Pavement Management Program has been developed to identify the preventive maintenance requirements for the City's street network. The local street segments recommended for the Fiscal Year 2018-19 Local Street Preventative Maintenance Capital Improvement Project have been identified as high priorities for slurry seal (Exhibit 1). The recommended work consists of preparing the roadway by performing minor pavement repairs, including localized replacement of asphalt concrete pavement, followed by slurry seal resurfacing, crack seal, striping, and signage. The improvements also include replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, these improvements will improve the City's overall pavement condition, enhance the visual appearance of the street, upgrade ride quality, and further comply with Americans with Disability Act standards. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on May 8 and 15, 2019, and bids were received electronically via the City's web -based electronic bidding system, PlanetBids, on May 29, 2019. Through the PlanetBids online 23A-1