Laserfiche WebLink
Award Construction Contract to All American Asphalt <br />Local Street Preventative Maintenance FY 2018/19 Project <br />July 2, 2019 <br />Page 2 <br />portal, vendors may register to receive notifications on all current and future City projects, as well as <br />download contract documents, receive project updates and submit bids electronically. <br />A total of 451 vendors, including 27 located in the City of Santa Ana, were notified of the project via <br />PlanetBids. 25 vendors requested bidding documents and 4 bids were received, including 1 from a Santa <br />Ana contractor. <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />All American Asphalt <br />Corona <br />$1,716,649 <br />2 <br />Hardy & Harper, Inc. <br />Santa Ana <br />$1,810,000 <br />3 <br />R.J. Noble Company <br />Orange <br />$1,942,225 <br />4 <br />Excel Paving Co <br />Long Beach <br />$1,995,985 <br />All 4 bids received were deemed responsive. All American Asphalt submitted the lowest responsive bid in <br />the amount of $1,716,649 (Exhibit 2). Based on the bid analysis and a contractor's reference check, staff <br />recommends awarding the construction contract to All American Asphalt in the amount bid (Exhibit 3). <br />Project Delivery <br />To deliver a complete project, in addition to the construction contract awarded to the lowest responsible <br />bidder, the estimated total construction delivery cost of the project includes construction administration, <br />inspection, and testing, along with an allowance for contingencies to account for unexpected or <br />unforeseen conditions. Construction administration and inspection includes construction management; <br />implementation of the City's Community Workforce Agreement requirements; inspection of the <br />Contractor's work to ensure contract compliance, workmanship, and quality; and material testing. As <br />indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total <br />construction delivery cost of the project is $1,900,000. <br />Construction Contract <br />$1,716,649 <br />Construction Administration, Inspection, and Testing <br />$115,351 <br />Contingencies <br />$68,000 <br />ESTIMATED CONSTRUCTION DELIVERY COST <br />$1,900,000 <br />Project funds will cover all staffing costs for delivery of this capital project. No additional or separate <br />funding to be used. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, <br />Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B <br />(equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe, <br />and aesthetically pleasing for all users); Strategy C (invest resources and technology to extend the service <br />life of existing infrastructure to protect the City's investment and support a high quality of life standard); <br />23A-2 <br />