25F - AGMT - ENGINEERING TECH SRVS

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2. SCOPE OF SERVICES AND SCHEDULE 2.2 documents. The City will accommodate the chosen candidate/s with a workstation, provide office supplies, and City issued building access cards (temporary identification), if the City determines that the chosen candidate will work at a City work site. Many of the parking areas at City work sites require payment. The City does not reimburse for consultant parking. b. SERVICE APPROACH General Approach: At Transtech, we have long established a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the client with high quality product. Transtech has established guidelines and policies, Including written manuals on quality control, project management, and design procedures for its staff. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization. The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner: • Proiect Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands-on knowledge, experience and management skills of the people involved in managing and Inspecting the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget. • Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • _Approach to Scheduling and Timely Completion of Proiect and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans. • Management of Documents: We use an electronic file management system. All construction forms, daily Fairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit finaI reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Proiect Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy. • Methodology for Communication to Inform City on Work Proaress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common proiect information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform. Contract Administration: For contract administration, we follow guidelines described in Caltrans Local Assistance Procedures Manual (LAPM). Maintaining complete and accurate files is a very important aspect of managing federally funded projects. Generally, whenever the local agency is unable to produce requested data or information, it is PROPOSALFOR ENGINEERING, TECHNICAL AND ADIIIIgPR�%SUPPORT SERVICES, RFP NO. TRANSTEch 19-045