25F - AGMT - ENGINEERING TECH SRVS

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Bidding and Construction Support During the bidding process, if so directed, the Interwest Team will be available to answer bidders' questions, prepare drafts of addenda or clarifications to the PS&E and assist in reviewing bids and recommending a contract award. During construction, we will provide supplemental support to the City and construction management section for construction inquiries. This supplemental construction support Includes: o Reviewing and preparing responses to RFIs o Reviewing Contractor submittals and shop drawings for compatibility with design o Reviewing and providing recommendations of change order proposals o Performing final review/evaluation & assisting with the preparation of punch list for work deficiencies o Preparing record drawings of the completed projects based upon the redlined set of as -built plans Construction Phase Project Schedule (_Submittal Review: A realistic schedule that meets the requirements of the contract documents is critical to the success of the project. Our team will constantly monitor the schedule, noting and making the City aware of any critical path slips, as well as any opportunities to compress the schedule that may arise. Further, timely and thorough submittal review is critical to a project. Examples of activities include: • Coordinate, review & approve the Contractor's proposed schedule for completion of project. Y Review contractor's schedule, update submittals for conformance to master schedule and contract documents. Document Control: We use the proven method of controlling documents through the system developed and used by Caltrans. We will apply consistent procedures to track all documentation, regardless of project size and location. Doing so will result In a standard documentation and filing system across the board for capital projects. As a result, records retrieval will be quick and efficient. Work activities include: • Maintain all project documents, drawings, contract change orders, contractor submittals, shop drawing and correspondence in electronic form and hard copy. • Maintain at the project site an up-to-date copy of all contracts, drawings, specifications, addenda, change orders & other modifications, in good order & marked to record all changes made during construction. We track documents, including all correspondence. • Ensure an office engineer is available for projects with significant document control needs, and all files will be set up by our office engineer, regardless of size. • Maintain a digital photographic library & significant activities. • Maintain RFI, submittal and change order logs. Ensure consultants and engineers respond within contract time frames. We track the number of days submittals are outstanding and with a particular party on a weekly basis and report this information to the appropriate staff. • Monitor Contractor and the sub -contractors regarding compliance with prevailing wage rates and affirmative action requirements applicable to the project including a Labor Compliance Program in accordance with AB 1506 and the Davis -Bacon Act. Our inspectors and office engineers are trained on the appropriate forms and techniques necessary to conduct these compliance activities. INTERWEST CONSULTING GROUP page 14 25F-66