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6. Metropolitan's Maximum Amount Payable and Reimbursement Procedure <br />a. Metropolitan's payment for the study is not to exceed $122,796 or fifty <br />(50) percent of the total cost expended per task as established in Exhibit A, whichever is less. <br />Agency shall be responsible for all costs in excess of Metropolitan's match payment. <br />b. Agency must include documentation in the invoice that it did reimburse <br />responsible parties for the costs in the invoice period. The invoice should include a cover letter <br />with a brief summary of the work completed under the costs invoiced and a discussion of any <br />milestones reached or problems encountered during the period invoiced. <br />C. For each invoice, Metropolitan will pay up to seventy-five (75) percent of <br />eligible reimbursable costs and will withhold twenty-five (25) percent of eligible reimbursable <br />costs in retention until a final report is submitted and accepted by Metropolitan. Agency shall <br />promptly notify the Agreement Administrator, in writing, when fees and expenses incurred under <br />this Agreement have reached $92,100 (75% of maximum amount allowable). <br />d. In -kind services are not eligible for reimbursement and shall not be <br />included in Agency invoices to Metropolitan. In -kind services include, but are not limited to, work <br />performed by staff of Agency or staff of Agency's participating entities contributing funding to <br />Study, and related expenses (e.g., travel, overhead, etc.). <br />e. Eligible costs include work starting no earlier than May 7, 2019, which is in <br />compliance with the requirements of this Agreement and as set forth in Exhibit A. <br />f. All invoices related to the Study must be submitted by Agency to <br />Metropolitan by August 31, 2021 to be considered for payment under the provisions of this <br />agreement. Invoices received after August 31, 2021 will not be paid unless Metropolitan, in its <br />sole discretion, grants Agency, in writing, an extension of time to complete the work and submit <br />its invoices. <br />7. Billings and Payments <br />a. Agency shall submit monthly invoices to Metropolitan's Accounts Payable <br />Section, whose email address is AccountsPayableBusiness@mwdh2o.com, and provide a copy to <br />the Agreement Administrator at dbentley@mwdh2o.com. Agency address change must be <br />City of Santa Ana 4 Agreement No. 189280 <br />20C-11 <br />