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Appropriation Adjustment of Development -Related Legal Fees <br />August 20, 2019 <br />Page 2 <br />From time to time the City requires legal assistance that cannot be provided by in-house staff. <br />Best Best & Krieger LLP (BBK) has been retained to provide additional specialized legal services, <br />funded by the applicant, but operating under the direction of the City. The tasks undertaken by <br />BBK are overseen by the Planning and Building Agency and the City Attorney's Office. These <br />outside legal services are paid for by the developer in the following manner. Prior to beginning <br />work on a project, BBK provides an estimated cost for legal services. The estimated cost plus a <br />10% administrative fee is collected from the developer. As work on the project proceeds, staff <br />reviews the invoices to ensure that the estimated cost is not exceeded. If necessary, staff may <br />need to request additional funds from the developer to cover unanticipated additional costs. <br />Upon approval of the two proposed Appropriation Adjustments, revenues collected for project - <br />related legal fees will be deposited in Revenue Account No. 05316002-57000 Expense <br />Reimbursement. The 10% administrative fee will be deposited in the General Fund. Payments <br />for outside legal services will be appropriately charged to Expenditure Account No. 05316021- <br />62300 Contract Services -Professional. <br />ENVIRONMENTAL IMPACT <br />None. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of the action allows the City to meet Goal #4 — City Financial Stability, Objective #2, <br />(provide a reliable five year financial forecast that ensures financial stability in accordance with <br />the strategic plan, Strategy A (adopt a budget that is in alignment with the financial forecast and <br />strategic plan). <br />FISCAL IMPACT <br />The appropriation adjustments will assign $574,000 to Revenue Account 05316002-57000 <br />Expense Reimbursement and $574,000 to Expenditure Account No. 05316021-62300 Contract <br />Services -Professional as follows: All monies will be collected from developers. There will be a <br />slight increase in the General Fund from the 10% administrative fee. <br />20D-2 <br />