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I <br />REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 20, 2019 <br />TITLE: <br />AWARD A 2-YEAR BLANKET ORDER <br />CONTRACT IN THE AMOUNT NOT TO <br />EXCEED $1,500,000 TO EARTH TOOL <br />COMPANY LLC, DBA HAMMERHEAD, <br />FOR SEWER LINING MATERIALS AND <br />SUPPLIES (SPECIFICATION NO. 19-059) <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NO. 6,2) <br />CITY M NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 161 Reading <br />❑ Ordinance on 20d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a blanket order contract to Earth Tool Company LLC dba HammerHead, for sewer lining <br />materials and supplies for a two-year period beginning August 20, 2019, and expiring August 19, <br />2021, with provisions for three one-year renewals exercisable by the City Manager, in an annual <br />amount of $300,000, for a total amount not to exceed $1,500,000, subject to non -substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />There are over 45,000 privately owned sewer laterals in the City, which convey sewage from <br />homes and businesses to the main public sewer collection system. The Public Works Agency <br />Sewer Lateral Repair Program provides for the repair or replacement of sewer laterals from the <br />edge of property owners' property line to where it connects to the public sewer main in the street. <br />Public Works Sewer Enterprise staff performs these sewer lateral repairs and replacements on a <br />daily basis, primarily using trenchless pipe bursting technology and equipment, which requires a <br />much smaller roadway excavation footprint than traditional methods. Taking the lead in <br />incorporating trenchless technologies into its operations, as of early 2019 the Sewer Enterprise <br />implemented sewer lateral lining as an additional method of trenchless repair, further limiting <br />roadway excavation and, consequently, reducing inconvenience to the public. <br />The Notice Inviting Bids for sewer lining materials and supplies was advertised on May 23, 2019, <br />on the City's online bid management and publication system. A summary of the Invitation for Bids <br />and bids received are as follows: <br />22A-1 <br />