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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 20, 2019 <br />TITLE: <br />AWARD A CONSTRUCTION CONTRACT <br />TO G.J. GENTRY GENERAL <br />ENGINEERING, INC., IN THE AMOUNT OF <br />$1,269,090 FOR THE CITYWIDE SEWER <br />MAIN IMPROVEMENTS PROJECT <br />ESTIMATED DELIVERY COST: $1,629,500 <br />(PROJECT NO. 17-6437) <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NOS. 6, 1B & 1C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on is' Reading <br />❑ Ordinance on 2n' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a construction contract to G.J. Gentry General Engineering, Inc., the lowest <br />responsible bidder, in accordance with the base bid in the amount of $1,269,090, for <br />construction of the Citywide Sewer Main Improvements Project, for the term beginning upon <br />execution of the contract and ending upon project completion, and authorize the City <br />Manager and the Clerk of the Council to execute the contract subject to non -substantive <br />changes approved by the City Manager and the City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$1,629,500, which includes $1,269,090 for the construction contract, $190,364 for contract <br />administration, inspection and testing, and a $170,046 project contingency (approximately <br />13.40% of the construction contract amount), paid with Capital Recovery Charges funding. <br />DISCUSSION <br />Public Works staff monitors the condition of sewer main pipelines by assessing critical factors <br />such as history of breaks, pipe size, alignment, location, and system redundancy to determine <br />replacement priorities. The existing 6-inch and 8-inch diameters of vitrified clay and cast iron <br />sewer main pipes located in Hazard Street, Garnsey Street, Oak Street, and Pomona Street, <br />which were installed in the 1920s and 1960s, are deteriorating, lack capacity, and have been <br />identified for priority replacement (Exhibit 1). <br />The Citywide Sewer System Improvement Project will include approximately 4,000 linear feet of <br />new 8-inch polyvinyl chloride sewer main pipes, sewer laterals, sewer manholes, asphalt <br />concrete pavement, and striping. Once this project is completed, the improved sewer system will <br />23A-1 <br />