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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 20, 2019 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />❑ As Recommended <br />APPROVE THE THIRD AMENDMENT AND El El <br />ONE YEAR EXTENSION IN THE AMOUNT ElOOrrdinance on 15' Reading <br />❑ Ordinance on 2nd Reading <br />OF $129,437.94 FOR INOVAH CASHIERING ❑ Implementing Resolution <br />SYSTEM SOFTWARE SUPPORT AND ❑ Set Public Hearing For <br />HARDWARE MAINTENANCE WITH <br />SYSTEM INNOVATORS, A DIVISION OF N. <br />HARRIS COMPUTER CORPORATION <br />(STRATEGIC PLAN NO. 7,5) <br />CONTINUED TO <br />FILE NUMBER <br />CITY NAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute the third amendment to the <br />agreement with N. Harris Computer Corporation, System Innovators, for ongoing <br />professional software services and related hardware purchases and support and <br />maintenance for the City's cashiering system by an additional amount of $129,437.94 which <br />includes a ten percent (10%) contingency of $12,735.00, subject to non -substantive <br />changes approved by the City Manager and Clerk of the Council. <br />2. Approve the exercise of the first year of a previously authorized two-year optional <br />agreement extension, effective for the period January 1, 2020 through December 31, 2020, <br />extending the current three-year agreement set to expire on December 31, 2019, along with <br />a re -authorization for a second additional one-year extension for the period January 1, 2021 <br />through December 31,2021 exercisable by the City Manager, subject to non -substantive <br />changes approved by the City Attorney and City Manager. <br />DISCUSSION <br />The following City Departments: Finance and Management Services Agency, Parks, Recreation <br />and Community Services Agency, and the Police Department; utilize N. Harris Computer <br />Corporation, System Innovators ("System Innovators") cashiering software and hardware to <br />process the receipt of City revenue. Specifically, this includes payments for municipal utility <br />services bills, business license tax, hotel visitors' tax, utility users' tax, parking citations, and all <br />other payments processed throughout the City facilities including the payment kiosk. The <br />cashiering system is fully integrated into all City payments systems. <br />25B-1 <br />