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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 20, 2019 <br />TITLE: <br />APPROVE AN AGREEMENT WITH VMI, <br />INC. FOR THE PURCHASE AND <br />INSTALLATION OF A NEW VIDEO WALL IN <br />THE CITY COUNCIL CHAMBERS IN THE <br />AMOUNT NOT TO EXCEED $159,342 FOR <br />THE PERIOD AUGUST 20, 2019 TO <br />FEBRUARY 19, 2020 TO BE FUNDED BY <br />PUBLIC, EDUCATIONAL, AND <br />GOVERNMENTAL FUNDS <br />{STRATEGIC PLAN NO. 2,3) <br />CITY MAITAbER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with VMI, Inc. for <br />the purchase and installation of a new video wall in the City Council Chambers in the amount not <br />to exceed $159,342, which includes a 10% contingency for the period August 20, 2019 to <br />February 19, 2020 to be funded with Public, Educational and Governmental funds, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On March 25, 2019 Parks, Recreation and Community Services Agency issued a Request for <br />Proposal (RFP) for the purchase and installation of a new video wall in the City Council <br />Chambers because the current projection device is hard to view and outdated. The new <br />equipment will increase the viewing area, improve the viewing resolution as well as provide <br />technological advancements, such as multiple viewing screens on the video wall. The City uses <br />posts the RFP to solicit proposals from vendors on PlanetBids.com. One hundred and thirty-two <br />vendors were notified, 34 vendors downloaded the documents, and six proposals were received. <br />An evaluation committee reviewed and rated the proposals according to the criteria listed in the <br />RFP, which includes firm/team experience, reference/relevant project experience, scope <br />understanding, and fee. After the initial evaluation of the proposals, the top three proposers <br />participated in an interview session with the evaluation committee. The ranking of the top three <br />companies is as follows: <br />25D-1 <br />