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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 1, 2019 TITLE: APPROVE AN APPROPRIATION ADJUSTMENT AND AN AGREEMENT WITH CALIFORNIA PROFESSIONAL ENGINEERING, INC., FOR STREET LIGHTING MAINTENANCE IN AN AMOUNT NOT TO EXCEED $2,259,684 {STRATEGIC PLAN NOS. 6, 1C} /s/ Kristine Ridge CITY MANAGER :7xd91LTA ILTA IAki1111111A11111Ve«II[IIII7ki1 CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For 111111•]0oil ►1,1111101.i[•] FILE NUMBER 1. Approve an appropriation adjustment to spend $1,167,684.14 from the prior year fund balance in the General Fund, for Street Light Maintenance and Repair Improvements. 2. Authorize the City Manager to execute an agreement with California Professional Engineering, Inc., to provide street lighting systems maintenance services, for a three-year period beginning October 2, 2019, and expiring October 1, 2022, with provision for two one- year extensions exercisable by the City Manager and City Attorney, in an amount not to exceed $2,259,684, the sum is comprised of $1,259,684 for the first year of the agreement and $250,000 annually, including any extension periods, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On April 4, 2017, City Council approved a Purchase and Sale agreement with Southern California Edison (SCE) to acquire approximately 7,800 streetlights increasing the City's total inventory of streetlights to approximately 11,300. The opportunity to purchase SCE's streetlights provided the City the ability to meter and upgrade the streetlights from High Pressure Sodium (HPS) light fixtures to energy -efficient Light Emitting Diode (LED) lights. The increased inventory of streetlights generated the need to have an on -call street light maintenance agreement to provide preventative and extraordinary streetlight maintenance services. Subsequently on April 3, 2018 the City Council approved the Streetlight Retrofit Project (Project) which included the purchase of the previously owned SCE streetlights along with the retrofit to LED of the said lights. As a result of the approval and related financing of the Project, the City was eligible to apply for a rebate with SCE after completion of the installation of the LED lights. At that time Staff was aware of the potential to receive a rebate from SCE, after completion of the 20C-1