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Agreement for Street Light System Maintenance October 1, 2019 Page 2 installation of the LED lights, however SCE was unable to provide the City an estimate of the amount the City would generate from a rebate. As noted City applied for Southern California Edison's (SCE) Energy Management Solutions Incentives Program for Business Customers and were successful in obtaining a rebate to upgrade the City -owned streetlights to LED efficient lighting. Upon project completion, SCE issues the City a rebate for a portion of the project cost. To date, the Project has generated two rebates (received during FY 2018-19) in the amounts of $379,151.55 and $788,532.59, which totaled $1,167,684.14, with a third and final rebate amount pending. The intended use of the rebates is to begin the installation of lighting in unlit areas, upgrade the streetlights recently purchased from SCE, continue with LED conversions, and for ongoing maintenance of City -owned streetlights. The two rebates received are recorded within the General Fund (during FY 2018-19). The staff report is requesting the Council to consider appropriation of the funds to the Streetlight Maintenance budget (General Fund) for encumbrance under this contract with California Professional Engineering, Inc. In addition, there is $92,000 budgeted in the Fiscal Year 2019-20 Streetlight Maintenance Program and, combined with the rebates, provides a grand total of $1,259,684. For future years, the annual streetlight maintenance budget will remain at approximately $250,000. A Request for Proposals for street lighting systems maintenance services was published on June 20, 2019. Five proposals were received and evaluated by a five -member review panel comprised of Public Works Agency staff. The proposals were scored based on contractor experience, understanding of need, relevant project experience, schedule, references and cost to perform the required services. The table below contains a summary of the proposal scores and their rankings: RANK CONTRACTOR LOCATION SCORE 1 California Professional, Inc. Anaheim 93 2 Econolite Systems, Inc. Anaheim 90 3 Siemens Anaheim 89 4 Bear Electrical Solutions Anaheim 80 5 Foddrill Construction Corporation Chino 77 In addition to routine maintenance, the contractor will be required to provide extraordinary and emergency services on an as -needed basis. Emergency services response time is required to be less than two hours, under normal circumstances, to make immediate or temporary repairs to City -owned streetlights. Based on the proposal evaluations, staff recommends awarding a contract for street lighting systems maintenance services to California Professional Engineering, Inc., for a total not -to -exceed annual amount of $2,259,684. 20Ci-2