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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 1, 2019 <br />TITLE: <br />APPROVE A PURCHASE ORDER TO <br />COURTESY CHEVROLET CENTER FOR <br />THREE VEHICLES FOR AN AMOUNT <br />NOT TO EXCEED $82,918 TO BE <br />FUNDED BY THE GENERAL FUND <br />(SPECIFICATION NO. 19-050) <br />{STRATEGIC PLAN NO. 6,21 <br />CLERK OF COUNCIL USE ONLY: <br />F-IT00075ro, <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 111 Reading <br />❑ <br />Ordinance on 2ntl Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />1. Reject the bid from M Motors Irvine, LLC, as nonresponsive. Vendor did not include all required <br />documents in the bid. <br />2. Approve a purchase order to Courtesy Chevrolet Center for three vehicles for an amount not to <br />exceed $82,918, to be funded by the General Fund, subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the <br />acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance <br />equipment. As a result of the analysis conducted by the Fleet Division, Parks, Recreation and <br />Community Services Agency is in need of two replacement vehicles (Chevrolet Colorado and <br />Express) and one new addition (Chevrolet Colorado) to their existing fleet. The Chevrolet Express <br />Passenger Van and Colorado will replace vehicles purchased in 1999 and 2007, respectively. <br />Due to the extensive use and age of these vehicles, they have proved to be unreliable and <br />expensive to provide ongoing maintenance and repair. The additional Chevrolet Colorado will be <br />utilized by the Parks and Facilities Division to attend to maintenance inspection issues throughout <br />City facilities including parks. Replacement (2 vehicles) and addition (1 vehicle) to this fleet will <br />result in newer and more reliable equipment that will assist to expedite the Parks, Recreation and <br />Community Services Agency's response to public service needs. <br />The Notice Inviting Bids was advertised on April 26, 2019, on the City's online bid management <br />and publication system. A summary of the bid invitation and bids received is as follows: <br />22A-1 <br />