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Award Purchase Order for Chevrolet Vehicles <br />October 1, 2019 <br />Page 2 <br />338 Vendors were notified <br />6 Santa Ana vendors were notified <br />7 Vendors downloaded the bid packet <br />6 Bids received <br />1 Bids received from Santa Ana vendors <br />The Purchasing Division advertised the project on the City's online bid management and <br />publication system which directly notified four Santa Ana vendors. One of the Santa Ana vendors <br />submitted bid packets for consideration. The bid was opened on May 20, 2019, and evaluated <br />(Exhibit 1). The bid submitted from Courtesy Chevrolet Center is responsive to the specifications <br />and meets the City's requirements. <br />Funds for this purchase were carried forward from the available balance in fiscal year 2018-2019. <br />This purchase was included in the list of funds to be carried forward that was approved at the <br />September 17, 2019 City Council Meeting. The carry forward of funds had to be approved before <br />a purchase order could be issued and thus the reason for the time between bid opening and <br />purchase order approval. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and <br />equipment). <br />FISCAL IMPACT <br />Funds are budgeted and available in the following accounts for the following fiscal year: <br />Fiscal <br />Accounting Unit- <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Account # <br />Description <br />Account Description <br />FY 19-20 <br />01113230-66400 <br />General <br />PRCSA-Recreation & Comm. Svc <br />$56,555 <br />Fund <br />Machinery & Equipment <br />FY 19-20 <br />01113250-66400 <br />General <br />PRCSA-Park Facilities <br />$26,363 <br />Fund <br />Machinery & Equipment <br />Total <br />$82,918 <br />r9»YU•AA RIFT" rU111►1.16VT101.LTKKn11►103 <br />Lisa Rudloff Kathryn Downs, CPA <br />Executive Director Executive Director <br />Parks, Recreation, and Community Services Finance and Management Services Agency <br />Agency <br />Exhibit: 1. Abstract of Bids <br />22A-2 <br />