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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 15, 2019 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: <br />APPROVED <br />❑ As Recommended <br />APPROVE AGREEMENT WITH ALLIED <br />❑ As Amended <br />UNIVERSAL JANITORIAL SERVICES FOR <br />❑ Ordinance on Read g <br />❑ Ordinance on 2n Reading <br />JANITORIAL SERVICES AT VARIOUS CITY <br />Re <br />❑ Implementing Resolution <br />FACILITIES IN AN AMOUNT NOT TO <br />❑ Set Public Hearing For <br />EXCEED $4,140,371 <br />{STRATEGIC PLAN NO. 6, 1C} <br />CONTINUED TO <br />/s/ Kristine Ridge <br />FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Allied Universal Janitorial Services for the <br />three-year period beginning November 1, 2019, and expiring on October 31, 2022, with a provision <br />for two, one-year renewal options exercisable by the City Manager and City Attorney, in the amount <br />of $3,975,371 with a $165,000 contingency, for a total amount not to exceed $4,140,371, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />City facility management recently transitioned from the Finance and Management Services Agency <br />to the Public Works Agency. Oversight responsibilities include the maintenance and safety of the <br />buildings. Janitorial services for City Hall, Ross Annex, Santa Ana Regional Transportation Center <br />(SARTC), Corporation Yard, Santa Ana Main Library, Newhope Library, Police Athletic and Activity <br />League (PAAL), and six recreation centers are provided by a combination of City staff and a janitorial <br />service contract. <br />On July 31, 2019, the Public Works Agency issued a Request for Proposal (RFP) for qualified firms <br />to provide janitorial services at the various City locations. The RFP was advertised on the City's <br />online bid management and publication system, with the bids due on August 21, 2019. A summary <br />of the bid invitation and bids received is as follows: <br />34 Vendors were notified <br />4 Santa Ana vendors were notified <br />26 Vendors downloaded the bid packet <br />7 Bids received <br />2 Bids received from Santa Ana vendors <br />25B-1 <br />