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Agreement with Allied Universal Janitorial Services <br />October 15, 2019 <br />Page 2 <br />A team comprised of representatives from various City divisions, including representatives from <br />Public Works Construction Services and Central Stores Divisions; Parks, Recreation and Community <br />Services Agency; Library Services; and the Police Department evaluated the seven proposals <br />received. The criteria used in the evaluation included responsiveness to the RFP, qualifications and <br />experience, service approach and methodology, and pricing. <br />The table below summarizes the results of the seven proposals with their respective scores: <br />RANK <br />PROPOSER <br />LOCATION <br />TOTAL <br />AVERAGE <br />SCORE <br />FEE <br />PROPOSAL <br />1 <br />Allied Universal Janitorial Services <br />Santa Ana <br />94 <br />$2,271,9T4 <br />2 <br />Servicon Systems, Inc. <br />Culver City <br />87 <br />$2,424,894 <br />3 <br />Merchants Building Maintenance <br />Santa Ana <br />85 <br />$2,272,109 <br />4 <br />CCS <br />Costa Mesa <br />83 <br />$2,588,325 <br />5 <br />Valley Maintenance Corporation <br />Santa Fe Springs <br />77 <br />$2,168,208 <br />6 <br />Priority Building Services, LLC <br />Brea <br />74 <br />$2,639,183 <br />7 <br />Orange County Building Maintenance <br />Signal Hill <br />65 <br />$2,641,698 <br />The evaluation committee determined that Allied Universal Janitorial Services was the best firm to <br />replace the current janitorial services contractor, whose agreement will expire on October 31, 2019. <br />This firm received the highest overall rating due to a top-quality proposal presentation, <br />implementation plan, fee competitiveness, and overall responsiveness to the RFP. Allied Universal <br />Janitorial Services provides janitorial services to several surrounding cities, including the cities of <br />Anaheim, Newport Beach, and La Puente. Their corporate office is located in Santa Ana and they <br />have over eleven years of experience in the janitorial services industry. Once it was determined <br />that Allied Universal Janitorial Services was the highest scoring proposer, staff negotiated a $5,000 <br />reduction in their proposal. In addition, staff requested the proposed rates for a fourth and fifth year <br />renewal option. <br />Staff conducted a reference check and other cities confirmed that Allied Universal Janitorial Services <br />has met their performance goals. Therefore, staff recommends that Council approve the contract. <br />The recommended action includes a total contingency amount of $165,000 for the cost of additional <br />services should they be needed at any of the city facilities. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), <br />Strategy C (invest resources and technology to extend the service life of existing infrastructure to <br />protect the City's investment and support a high quality of life standard). <br />25B-2 <br />