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Section F. Scope of Services & Schedule SCOPE OF WORK The Butler Team will consist of a Project Manager (PM), Inspector, and a Contract Administrator (CA). They will serve as an extension of City staff to assist In the overall delivery of the San Lorenzo Sewage Lift Station Project, including pre -construction tasks, managing construction, and ensure that the work Is completed in accordance with the contract documents, and project closeout and warranty phase. The Butler Team will report directly to the City's Construction Manager. The proposed scope of work includes Butler's understanding of the construction management and field work needs of the City as related to this contract. We have provided sufficient detalt to demonstrate that we grasp the magnitude of the project, and are experienced In providing the necessary services. L Review of Contract Documents The PM will perform a thorough review of the contract documents. The review will include, but not be limited to, the appropriateness of the number of working days allowed, the appropriateness of the amount of liquidated damages and timely coordination with other agencies, if any ambiguities, errors, omissions, or conflicts exist, the PM will advise the City's Construction Manager on the need for document content revision, as appropriate. 2. Bid Review Prior to the start of the project, the PM will review the submitted bids for responsiveness and completeness, including verifying licensing, Insurance and bonding, and will assist in performing reference checking. This will also include verifying that all subcontractors have a valid City Business license. The PM will evaluate bids to ensure they are balanced and not front-end "loaded." upon completion of the bid reviews, Butler will assist the City in determining the apparent responsible and responsive low bidder for the project, The PM will prepare a formal memorandum detailing the bid proposal review and the recommendation for award. 3. Kick-Off/Pre-Construction Meeting The Butler Team will organize, schedule, attend and facilitate all project -related meetings. The PM will organize a kick-off meeting with City personnel to discuss the scope of work, project team, and project schedule and to receive any additional background Information. in addition, the PM will schedule and facilitate meetings with the project stakeholders and City staff to discuss the following: contract administration guidelines; contractual roles; and reinforcement of specific requirements for safety, access, and coordination issues for the work. The PM will provide a meeting agenda three (3) days in advance of the meeting and transmit meeting minutes to all attendees within three (3) business days. 4. Construction Schedule 1 Budget The PM will utilize Oracle Primavera P6 Professional Project Management to perform detailed monitoring of the Contractor's master schedule for the duration of the Project. The PM will establish a cost control system for monitoring and updating project costs and budget. He will utilize Primavera P6 to prepare an independent construction cost estimate and construction schedule based on a standard five-day workweek. The cost -loaded CPM schedule will provide the PM with the basis for cash flow projections. The budget will be . reviewed with the design team and consultants and submitted to the City for acceptance, The PM will revise the budget as directed by the City, d,. Construction Progress Reports The PM will prepare monthly progress reports that will include the following items: summary of the prior month's main accomplishments and current construction activities; reconciliation of contract time, work progress, and manpower usage by the Contractor; project costs to date; overall contractor's conformance to quality